Role Overview

The Trust Administrator (Apprentice) provides support to the Chief Executive Officer, Senior Leadership Team, and Central Services Team while undertaking a Level 3 Business Administrator Apprenticeship. The postholder will develop the skills and behaviors needed to become an effective administrator by working with colleagues.

Job Responsibilities

• Provide professional administrative support to the Chief Executive Officer (CEO), Senior Leadership Team, and Central Services Team.
• Learn on the job by getting hands-on experience.
• Develop the knowledge, skills, and behaviors required to become an effective business administrator within a Multi Academy Trust.
• Gain practical experience across a range of business functions including Executive Administration, Governance, Human Resources, Communications, Estates, and Compliance.
• Receive comprehensive training, coaching, and mentoring throughout the programme.
• Contribute to delivering an efficient, professional, and customer-focused administrative service.

Specific Tasks

• Provide confidential administrative support to the Chief Executive Officer.
• Support the effective organization of the CEO's diary, arranging meetings, appointments, and events.
• Act as a professional first point of contact on behalf of the CEO.
• Assist with the preparation of agendas, briefing papers, reports, presentations, correspondence, and other documentation using Microsoft Office 365.
• Learn to produce accurate meeting minutes, action logs, and follow-up documentation.
• Support the monitoring and tracking of actions arising from meetings.
• Assist with travel arrangements, accommodation bookings, hospitality, and meeting logistics.
• Support the preparation and coordination of Board and Committee documentation.
• Maintain confidential electronic and paper filing systems in accordance with Trust procedures and data protection requirements.
• Assist with academy onboarding, conversion, and Trust development projects.
• Collect, collate, and present information requested by senior leaders.
• Support basic financial administration, including the raising of purchase orders and processing of administrative requests.
• Assist with the ordering and management of office supplies and equipment.
• Contribute ideas that improve administrative systems, digital processes, and ways of working across the Trust.