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Logistics Administrator
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OSS Logistics Administrator
Crewe (Hybrid – 3 days/week on-site)
£150 p/d Via Umbrella
Contract until February 2027
The Role
We're looking for a highly organised administrator to join a busy site operations team, supporting a broad mix of procurement, reporting, and employee engagement activities. This is a varied role suited to someone with strong MS Office skills who thrives on detail, investigation, and keeping things moving across multiple workstreams.
What You'll Be Doing
Culture, Engagement & Communications
- Support the planning and delivery of colleague engagement activities, site events, and charity initiatives
- Coordinate engagement activities and charity stock movements with the Site Lead and PC Engagement teams
- Maintain notice boards and internal communication displays
- Promote employee participation in site-led initiatives
Vendor & Supplier Administration
- Raise Purchase Orders for site goods and services
- Validate supplier invoices against approved POs and investigate discrepancies
- Complete goods receipt processes and support supplier payment queries
- Liaise with Finance and Accounts Payable to resolve issues
- Maintain accurate procurement and supplier records
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Reporting & Analysis
- Complete Old Ladder Plan reports every Monday and Friday
- Review aged inventory data and flag discrepancies for investigation
- Distribute reports to stakeholders within agreed timelines
Purchase Order Investigations
- Conduct daily PO investigations to maintain Live File accuracy
- Investigate operational discrepancies and identify root causes
- Maintain tracking tools and chase outstanding responses from OSS partners, Planning, and operational teams
PO Query Log Management
- Investigate PO errors and R2 queries, working with stakeholders to resolve them
- Ensure timely closure and documentation of cases
Damage & Returns Administration
- Maintain the OSS Damage Log and support damage-related queries
- Liaise with accounts, Loss Prevention, and buying teams
- Process Return to Vendor (RTV) cases end-to-end
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Operational Coordination
- Attend operational meetings supporting inventory flow and issue resolution
- Monitor performance indicators and update inbound/outbound scheduling
- Support site visits, audits, and stakeholder reviews
General Administrative Support
- Provide day-to-day admin support to site leadership
- Prepare and maintain reports, trackers, and correspondence
- Support wider business activities and special projects as needed
What We're Looking For
- Strong administrator with excellent MS Office skills
- Confident investigating discrepancies and chasing resolutions across multiple stakeholders
- Comfortable working with POs, invoices, and inventory data
- Logistics or operations background is a bonus, not essential
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