Hays
Logistics Assistant Italian Speaking
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Your New Company
A well-established international organisation is seeking an organised and proactive Logistics Assistant to join its growing team. Operating in a fast-paced global environment, the business offers excellent career development opportunities and exposure to international operations, administration, and supply chain activities.
Your New Role
As a Logistics Assistant, you will play a key role in supporting the day-to-day administration and coordination of international logistics activities. This position is heavily focused on administration, document management, tracking information, stakeholder communication, and maintaining accurate records across multiple locations.
Key Responsibilities
- Maintaining and updating shipment trackers, databases, and internal records.
- Monitoring the status of shipments and ensuring information is accurate and up to date.
- Liaising with suppliers, freight forwarders, and customs agents to obtain updates and documentation.
- Preparing, collating, and filing shipping documentation, invoices, and supporting paperwork.
- Reviewing documents for accuracy and ensuring records are complete.
- Updating purchase order, supplier, and logistics information within internal systems.
- Producing reports and spreadsheets to support operational decision-making.
- Coordinating communication between internal teams and external logistics providers.
- Following up on outstanding actions and ensuring deadlines are met.
- Recording logistics costs and supporting invoice reconciliation processes.
- Maintaining organised electronic filing systems and documentation records.
- Supporting procurement, operations, and logistics teams with general administration.
- Assisting with process improvements and ensuring company records remain compliant and accurate.
- Providing regular updates to internal stakeholders regarding shipment progress and operational activities.
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What You'll Need to Succeed
- Fluent Italian and English, both written and spoken.
- Previous experience in administration, logistics administration, supply chain support, import/export administration, or a similar office-based role.
- Strong organisational and time management skills.
- Excellent attention to detail and a highly accurate approach to record keeping.
- Strong communication and stakeholder management skills.
- Good working knowledge of Microsoft Excel and Microsoft Office applications.
- Confidence managing large volumes of information and documentation.
- Ability to prioritise workload and meet deadlines.
- A proactive, reliable, and solutions-focused approach.
- French language skills would be advantageous but are not essential.
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What You'll Get in Return
- Opportunity to join a growing international organisation.
- Exposure to international business operations and logistics.
- Excellent career development opportunities.
- One additional day of annual leave to celebrate your birthday.
- £8 lunch allowance for each day worked in the office.
- Competitive pension contribution scheme.
- Opportunity to work remotely from abroad for a number of days each year, subject to company policy.
- Supportive and collaborative working environment.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy, and Disclaimers which can be found at hays.co.uk.
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