Aurorium
Logistics Assistant - Temporary
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Company Overview
Aurorium is the materials innovation partner that helps global manufacturers harness the power of possibility making the world a better place. Their specialty ingredients and high-performance materials enhance quality of life, support health and wellness, and enable customers to deliver value-added solutions.
Key industries served include healthcare, personal & home care, mobility, infrastructure, and specialty paper & packaging. A Responsible Care® company, Aurorium follows the highest regulatory standards across all manufacturing facilities. The company’s global integrated supply chain offers the customer product consistency, easy access, supply security, and reasonable turnaround on delivery. Aurorium is committed to operating at the highest levels of manufacturing consistency, quality control, and safety.
Description
Aurorium is currently seeking a Logistics Specialist - Temp to join the team in our Liverpool office. The Logistics Specialist provides administrative support for day-to-day shipping activity and logistics invoice processing. The role maintains shipment records, supports routine bookings and documentation, tracks deliveries, processes freight invoices, resolves basic discrepancies, and ensures information is complete and accurate across SAP, carrier systems, internal trackers, and financial records. The role also performs additional responsibilities as determined by management.
Job Details
Role Specific Responsibilities
- Shipment setup and coordination
- Enter and maintain shipment information in SAP, carrier portals, shared trackers, and internal systems.
- Submit booking requests to approved freight providers.
- Coordinate routine collection and delivery details with plants, warehouses, Customer Service, carriers, and freight forwarders.
- Prepare, obtain, and file routine shipping documentation.
- Monitor shared logistics inboxes and respond to routine requests.
- Track shipments and maintain accurate estimated and actual departure, arrival, delivery, and proof-of-delivery information.
- Follow up for missing bookings, shipping instructions, bills of lading, commercial invoices, packing lists, customs documents, delivery confirmations, and status updates.
- Maintain complete and orderly shipment records in accordance with company procedures and document-retention requirements.
- Identify delayed, incomplete, or inconsistent shipment information and escalate it promptly.
- Produce routine shipment-status, milestone-completeness, and data-quality reports.
- Provide timely administrative updates to plants, Customer Service, warehouses, and other internal functions.
- Coordinate with approved logistics providers to obtain routine information and supporting documentation.
- Maintain clear records of requests, responses, commitments, and unresolved follow-up items.
- Receive, organize, verify, and process logistics invoices and supporting documentation.
- Validate invoices against available quotations, shipment records, approvals, and supporting documents.
- Research invoice discrepancies by coordinating with freight providers, Finance, Procurement, plants, and other relevant functions.
- Reconcile logistics supplier statements and identify missing, duplicate, or unpaid invoices.
- Monitor the relevant accounts-payable or logistics-invoice inbox and respond to routine supplier inquiries.
- Maintain records supporting payment approval, financial control, and audit requirements.
- Support monthly financial close by identifying outstanding logistics invoices, unbilled activity, and unresolved discrepancies.
- Assist Finance with logistics-related audits and auditor information requests.
- Process approved corporate-card expense payments when assigned.
- Processes corporate card expense report payments within set timelines, ensuring expenses are approved.
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Compliance
- Complies with company Health, Safety, and Environmental policies, procedures, and arrangements
- Reports all Health, Safety, and Environmental accidents, incidents, and near misses promptly
- Acts in a safe and responsible manner at all times
Education and Qualifications
Experience
- High School Diploma or GED required
- Experience utilizing SAP is preferred
Knowledge, Skills, And Abilities
- Strong organizational skills and attention to detail with the ability to adapt quickly to changing business needs and priorities
- Excellent verbal and written communication skills with the ability to flex own style as needed to influence and drive results
- Ability to work within a multi-functional, global organizational structure and exhibits robust interpersonal skills
- Critical thinking and conflict resolution skills and analytical abilities which allow assessment of customer service issues, situations, and opportunities
- Self-motivated and able to work within a fast-paced environment
- Excellent proficiency within Microsoft products (Outlook, Excel, Word, PowerPoint)
- Embodies the Aurorium Core Values:
- Credible: keeps their word and honors their commitments, acts with integrity, and holds themselves accountable to their decisions and actions
- Outcome-oriented: adheres to an unparalleled standard of excellence in everything they do, to deliver results with real impact
- Driven: passionate about delivering authentic, world-class experiences that engage customers and inspire greatness
- Empowered accountability: empowered to achieve common goals and accountable for delivering performances and results that exceed standard
Status
Active
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