The Invisible Collection
Logistics Executive (Fine Art Shipping Experience needed)
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Logistics Executive
Location: Paris / London
Line Manager: Logistics Manager
Purpose of the Role
The Logistics Executive will work as part of the Procurement Performance Management & Logistics. This position is an outreach position for a highly motivated individual to fulfil incoming orders for our clients.
Role Responsibilities
- Prepare detailed, accurate shipping quotations for the sales team, covering domestic and international deliveries.
- Ensure all quotes include appropriate costs for packing, crating, freight, duties, taxes, insurance, and white-glove delivery/installation.
- Act as the primary point of contact for the sales team on all shipping-related pricing queries.
- Provide quick turnaround on quotes to support sales conversion and client satisfaction.
- Manage and coordinate international shipments from origin to final delivery, ensuring a seamless end-to-end process.
- Liaise with freight forwarders, carriers, customs brokers, and last-mile delivery partners.
- Oversee shipping documentation including commercial invoices, packing lists, certificate of origins if needed and export/import paperwork.
- Ensure compliance with international trade regulations, customs requirements, and Incoterms.
- Manage returns, damage claims, and after-delivery issues in coordination with after sale & quality team.
- Maintain accurate data in the ERP system (order tracking, lead times, carrier performance KPIs).
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Required Skills and Experience
Fine Art Shipping Experience needed
- Fluent in English and Intermediate level French is preferable.
- Strong interest in luxury and/or design.
- Computer literate with good experience of Microsoft Office suite.
- Previous experience in a similar role would be advantageous.
- Experience of working with ERP systems is desirable.
- Comprehensive knowledge of customs regulations, including HS code classification, import VAT and duties, temporary admission procedures, and returned-goods management.
- Exceptional communication, interpersonal, and stakeholder management skills, with the ability to build strong relationships at all levels.
- Highly organized and detail-oriented, with demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment.
- Proactive and solutions-driven, with a strong commitment to continuous improvement and operational excellence.
- Proven ability to work cross-functionally and influence internal and external partners to drive alignment and achieve business objectives.
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Recruitment Process
To apply, send your application and CV.
- Initial interview with our Logistics Manager.
- A Second Interview with Head of Operations.
- Final interview with our co-founders.
The Invisible Collection is committed to ensuring and promoting equality for all employees and job applicants. We endeavour to maintain a working environment in which all individuals treat others with respect and are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.
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