Blackfield Associates
Maintenance Coordinator
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Facilities Coordinator
We are seeking a proactive and organised Facilities Coordinator to support facilities and engineering operations within a GMP-compliant manufacturing facility. This is a 6-month contract position focused on coordinating planned maintenance activities, managing external service providers, and ensuring facilities-related work is completed safely, efficiently, and in accordance with GMP and site compliance requirements. This role is inside IR35.
Key Responsibilities
- Coordinate and schedule external contractors and vendors for servicing, inspections, repairs, calibrations, and preventative maintenance activities.
- Act as the primary point of contact for service providers visiting site.
- Manage vendor access requirements, permits, inductions, and supporting documentation.
- Liaise with Engineering, Facilities, Production, Quality, and EHS teams to ensure maintenance activities are planned effectively and minimise operational disruption.
- Support the scheduling and tracking of planned preventative maintenance (PPM) activities.
- Maintain accurate records of completed work, service reports, asset documentation, and compliance paperwork.
- Monitor contractor performance and ensure work is completed to agreed standards and timelines.
- Assist with the administration and management of facilities-related contracts and service agreements.
- Support GMP compliance through accurate documentation and adherence to site procedures.
- Coordinate follow-up actions resulting from audits, inspections, and maintenance activities.
- Ensure all contractor activities comply with site health, safety, environmental, and quality requirements.
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Required Experience & Qualifications
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Essential
- Previous experience coordinating facilities, maintenance, engineering, or contractor activities within a manufacturing environment.
- Experience managing multiple contractors and service providers simultaneously.
- Strong communication and stakeholder management abilities.
Desirable
- Engineering qualification (HNC, HND, Apprenticeship, Degree, or equivalent).
- Experience working within a GMP-regulated environment.
- Familiarity with CMMS systems such as Maximo, SAP PM, eMaint, or similar.
- Experience supporting facilities operations within pharmaceutical, biotechnology, medical device, or food manufacturing facilities.
- Knowledge of permit-to-work systems and contractor management processes.
Contract Details
- Contract Length: 6 Months
- Start Date: ASAP
- Working Pattern: On-site
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