Fairmont Windsor Park
Maintenance Office Manager
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About the Role
The Engineering Coordinator will support the Chief and Deputy Chief Engineer to source the suppliers and monitor their performance. In addition, you are expected to effectively coordinate the Engineering team on a daily basis.
Responsibilities
- Provide hands-on administrative support to the Engineering department, including the Chief and Deputy Chief Engineer.
- Receive and follow up on calls with suppliers, team members, and other departments.
- Log, distribute, and update job records and daily activity logs (KnowCross).
- Process vendor quotes, purchase orders, invoices, and match with delivery notes to prevent discrepancies.
- Monitor and maintain office supply levels to avoid shortages.
- Set up and maintain an efficient and cost-effective filing system.
- Update and file departmental records, including supplier insurance, liability documents, and utility readings.
- Coordinate meetings, appointments, and inspection schedules; assist with daily and monthly departmental meetings.
- Ensure compliance with company policies, safety procedures, and regulatory facility standards.
- Maintain clean, tidy, and well-organized work areas at all times.
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Requirements
- Strong organisational skills and attention to detail.
- Good at multi-tasking and being able to respond to changes in job priorities at short notice.
- Flexible approach, remaining calm under pressure and working hard to avoid disrupting our guests.
- You value being part of a team and supporting your colleagues.
- Most of all, you will have an approachable, positive, and proactive manner.
- Experience in a similar role within a 5-star hotel is a significant advantage.
- Plumbing, carpentry, and electrical skills are preferred.
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Growth Opportunities
We are growing rapidly and with growth comes advancement opportunities. Being part of the Arora group there are exciting opportunities for career progression and development across our properties and brands.
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