Graphic Packaging International
Maintenance Planner
Leeds
Posted about 16 hours ago
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JOB PURPOSE
The Maintenance Planner will effectively Implement and maintain a CMMS (Ultimo). The purpose of the role is to identify and plan day-to-day maintenance work, repairs, projects and modifications, alongside planning and communicating between various parties including internal operational departments. They will lead the organisation and co-ordination of technical purchasing for maintenance requirements.
MAIN OBJECTIVES & RESPONSIBILITIES
Safety
- Promote and maintain a strong safety culture, ensure working practices are always followed around machinery and equipment.
- Monitor and enforce the correct use of PPE by all employees and contractors within the area of responsibility.
- Proactively identify potential hazards, risks, and unsafe conditions, taking prompt corrective action to prevent incidents.
- Lead, coach, and motivate team members to continuously improve safety performance and compliance with company standards.
Quality
- Oversee the completion of quality inspections, checks, and documentation, ensuring accurate recording and compliance with regulatory and company processes.
- Ensure all products, processes, and activities meet established quality standards and customer requirements.
- Maintain and enforce equipment and workplace cleaning standards to optimise product quality, equipment reliability, and operational efficiency.
- Drive continuous improvement initiatives focused on enhancing quality, equipment performance, and process effectiveness.
Planning
- Develop, coordinate, and prioritise maintenance work schedules for both internal maintenance teams and external contractor on a daily basis.
- Review and adjust work plans as required to ensure departmental objectives, operational demands, and business priorities are achieved.
- Authorise, issue, and manage maintenance work orders, ensuring resources are allocated effectively.
- Monitor resource capacity and workload requirements, identifying constraints and implementing solutions to minimise operational disruption.
- Track and report on planning progress, ensuring work is completed within agreed timescales and performance targets.
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Operational technical procurement
- Manage operational maintenance purchasing activities, ensuring departmental requirements are understood and fulfilled.
- Maintain effective stock control of spare parts, consumables, and maintenance materials, including inventory management, issue control, and replenishment processes.
- Coordinate and monitor supplier deliveries, proactively resolving delays or supply issues to minimise impact on operations.
- Ensure optimal stock levels are maintained while controlling expenditure and operating within agreed budget parameters.
- Develop and maintain positive relationships with suppliers to support operational and maintenance requirements.
Other Responsibilities
- Provide support and deputise for the Maintenance Manager as required.
- Coordinate outsourced maintenance activities, liaising with approved contractors and internal stakeholders to ensure work is completed safely, efficiently, and in line with departmental objectives.
- Ensure all contractor activities comply with company safety requirements, site procedures, and permit-to-work systems.
- Monitor and verify third-party service compliance with internal health, safety, and operational standards.
- Maintain accurate technical documentation and manage digital and physical maintenance records and archives.
- Contribute to continuous improvement initiatives designed to enhance maintenance performance, reliability, and operational effectiveness.
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PERFORMANCE INDICATORS
- Maintain safety and compliance standards.
- Deliver planned maintenance activities on time and in budget.
- Maximise equipment uptime and reliability.
- Control spare parts stock and costs.
- Ensure accurate maintenance records.
- Manage contractor performance effectively.
- Support continuous improvement.
QUALIFICATIONS
- EQF Level 4, BTECH Level 3.
- Experience working with Ultimo or similar CMMS
- Experience of Stock Control
- Existing software tools, such as Excel, Microsoft office, etc.
INTERPERSONAL SKILLS
- Excellent communication skills essential, ability to give clear written and verbal instructions.
- Good understanding of procedures and processes.
- Able to identify areas of weakness within processes and make recommendations to department manager.
- Highly responsible, reliable and flexible with a strong work ethic
- Able to effectively prioritise and adapt to a varied and changeable workload
- Punctual, presentable and with good attendance
CORE COMPETENCE (BEHAVIOUR)
- Decisive
- Structured
- Flexible
- Planning
- Results-oriented
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