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Maintenance Planner
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Quakers in Britain - Maintenance Planner Opportunity
Quakers in Britain - a faith group committed to working for equality and peace - is seeking someone with maintenance planning experience to join their Estates & Facilities Team as a Maintenance Planner.
Key Responsibilities
- Point of contact: Serve as the primary contact for internal maintenance-related queries, ensuring internal clients’ requests are prioritised and excellent communication is in place.
- Maintenance scheduling: Produce the pre-planned maintenance schedule for all our properties, ensuring all necessary paperwork, operating procedures, and audit readiness are in place.
- Compliance and updates: Ensure all scheduled maintenance and reactive tasks are completed on time, with documentation stored and updated to meet compliance standards.
- New maintenance regimes: Develop and implement new maintenance processes as required.
- Contractor coordination: Manage contractor service schedules, liaise with both contractors and internal teams for maintenance tasks, and keep end users informed on issues and updates.
- Monitor works: Coordinate with the maintenance team, ensuring the necessary materials are purchased and the required work is performed.
- Asset register: Ensure that the asset register aligns with the planned maintenance schedule, keeping records accurate and up to date.
- Reporting: Develop and provide reports on reactive and planned works, compliance, and audit actions, ensuring the risk register is regularly updated.
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Skills and Experience
- Experience in building facilities management and developing standard operating procedures (SOPs) and quality standards.
- Knowledge of legal and regulatory standards: LOLER, PUWER, PSSR, L8.
- Experience in planning reactive and planned maintenance work.
- Proficiency in Microsoft Office applications.
- Have sympathy with and knowledge of Quaker values.
- Experience in preparing both internal and external technical audits.
- A good understanding of equity, diversity and inclusion in the workplace.
- A recognized health and safety management certificate (e.g., IOSH, IWFM) or electrical competencies would be beneficial.
- Experience managing contractors and overseeing contract performance.
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Salary and Contract
- Salary: £32,323 per annum + £5,000 London Weighting.
- Contract and Hours: Fixed term until 31 March 2027, full-time, 35 hours (5 days) per week.
- Location: Friends House, London, NW1 2BJ.
Closing Date
- Closing date: 8am on Monday, 24 August 2026.
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