Manager, R&D Business Operations

At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON’s global expertise.

As the world’s largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development, and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide.

The Manager, R&D Business Operations provides operational and analytical support to R&D business functions, with primary responsibility for the creation, generation, and management of purchase orders following contract execution.

What You Will Do:

The Manager works independently in managing purchase order workflows and system processes, operating with moderate autonomy while escalating complex financial, compliance, or risk-related matters as appropriate.

Key responsibilities include:

• Create, generate, and manage purchase orders in Ariba/SAP following full contract execution, ensuring alignment with contract terms, budgets, and approved scopes of work in compliance with company policies and service level standard turnaround times.
• Translate contractual payment terms, milestones, and fee structures into accurate and compliant purchase order structures.
• Review executed agreements to ensure proper financial setup, including funding allocations, payment schedules, and budget tracking.
• Process and manage change orders, PO amendments, closures, and funding adjustments in accordance with contract modifications.
• Partner with R&D, Finance, and Strategic Sourcing to ensure timely PO issuance and resolution of system or budget discrepancies.
• Monitor purchase order lifecycle activities, including invoice matching, goods receipt confirmations, accrual support, and PO reconciliation.
• Ensure compliance with internal financial controls, delegation of authority policies, and procurement procedures prior to PO release.
• Serve as system subject matter expert (SME) for Ariba/SAP purchase order workflows and provide guidance to internal stakeholders.
• Train business partners on purchase requisition and PO processes, including proper documentation and system requirements.
• Facilitate weekly or monthly operational status meetings related to PO issuance, budget tracking, and financial metrics as appropriate.
• Generate reports and dashboards to track PO cycle times, open commitments, spend against budget, and operational KPIs.
• Support month-end and year-end close activities, including accrual validation and financial reconciliation.