Sussex Partnership NHS Foundation Trust
Mandatory Training and Systems Co-ordinator/Assistant
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Mandatory Training and Systems Co-ordinator/Assistant
Band 3 | 9-Month Secondment / Fixed-Term Opportunity
Part Time – 24 Hours per Week | Job Share & Flexible Working Considered
Woodside Annexe | Hellingly
£25,760 – £27,476 per annum, pro rata
Closing date: 3 September 2026
Join our MyLearning Team and help make sure colleagues across Sussex Partnership have a positive, straightforward experience accessing the learning and training they need.
Why this role stands out
- A great opportunity to build experience within learning, education and workforce development
- Develop specialist knowledge of MyLearning, our learning management system
- Support staff, volunteers and service users across the Trust with their learning journey
- Full training on MyLearning provided – previous system knowledge is helpful but not essential
- Part-time role at 24 hours per week, with flexibility around how hours are arranged
- Opportunity for home working for part of the week
- Available as a 9-month secondment or fixed-term contract
Who can apply
We’re looking for someone with:
- English and Maths at Level 2 / GCSE grade 4–9 (A*–C)
- A Level 2 qualification or equivalent
- Recent and relevant secretarial or administrative experience
- Experience of minute taking and producing reports and complex documents
- Experience of data inputting and working with databases
- Experience of maintaining effective office systems
- Confidence generating your own correspondence
- Experience of working effectively as part of a team
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You’ll also need good IT skills, particularly across Microsoft 365, and the confidence to learn new Trust systems.
The role
As Mandatory Training and Systems Co-ordinator/Assistant, you’ll provide administrative and systems support to the MyLearning Team while the Team Lead is on maternity leave.
You’ll:
- Help new and existing colleagues access and use the MyLearning system
- Develop your knowledge of MyLearning and support the team in maintaining the system effectively
- Respond to queries and provide helpful, customer-focused support
- Carry out accurate data inputting and maintain databases and records
- Produce correspondence, reports and other high-quality documents
- Support meetings, including taking minutes where required
- Help maintain effective and efficient office systems
- Manage competing requests, deadlines and priorities
- Liaise with colleagues at different levels across the Trust and with external contacts
- Work independently when needed while remaining an active part of the wider team
What we’re looking for
You’ll be someone who:
- Is organised and comfortable managing a varied workload
- Provides excellent customer service and enjoys helping others
- Communicates clearly and professionally
- Can prioritise effectively when faced with competing demands
- Uses initiative and is comfortable working independently
- Has a helpful, flexible and collaborative approach
- Produces work to a consistently high standard
- Is confident using digital systems and keen to develop new skills
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Previous experience of MyLearning would be an advantage, but it isn’t required – full training will be provided.
Supporting learning across Sussex Partnership
The MyLearning Team supports colleagues across the organisation to access essential learning and development.
Working within the wider Education and Talent Management function, you’ll help make that experience as positive and accessible as possible – supporting people with system queries, maintaining accurate information and helping the team keep its administrative processes running smoothly.
Flexible part-time working
This is a 24-hour-per-week position. Ideally, the hours will be spread across five days, although there may be flexibility for the right candidate.
Your base will be Woodside Annexe in Hellingly, with home working currently available for part of the week. There may occasionally be a need to travel to other Trust sites, so some flexibility will be required.
For someone looking to build their experience in learning systems, administration and workforce development within the NHS, this is a brilliant opportunity to develop new skills while supporting colleagues right across the organisation.
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