HM Prison and Probation Service
MAPPA Administrator - Public Protection - East of England (Ref: 20435)
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This position can be based at the following locations:
- NMS Clemitson House, LU1 2RP
- NMS National Probation Service Mid Essex Gemini Centre, CM2 0YN
- NMS Portal House, CO2 7BA
- NMS The Basildon Centre, SS14 1DL
- NMS Tylers House Southend on Sea, SS1 2BB
- NPS 20 Oxford Street Wellingborough, NN8 4HY
- NPS 27 Warkworth Street Cambridge, CB1 1EG
- NPS 4 Mitre Buildings Harlow, CM20 1DR
- NPS 41 Harpur Street Bedford, MK40 1LY
- NPS 43-47 Bridge Street Northampton, NN1 1NS
- NPS Argyle House Stevenage, SG1 2AD
- NPS Carraway House Basildon, SS15 6PH
- NPS Centenary House Norwich, NR3 1RT
- NPS Dettingen Way Bury St Edmunds, IP33 3TU
- NPS East Heart Centre Cheshunt, EN8 9XL
- NPS Godwin House Huntingdon, PE29 3BD
- NPS Mid Herts Centre St Albans, AL1 3XH
- NPS Peninsular House Ipswich, IP4 1AQ
- NPS Peterborough Magistrates Court Peterborough, PE1 1ED
- NPS Probation Office Kings Lynn, PE30 1HP
- NPS South West Herts Centre Watford, WD18 0BN
Job Summary
Please refer to the Job Description
Job Description
Overview of the job
The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.
This is an administrative job within a multi-disciplinary team.
Summary
The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives.
To act as a point of contact for MAPPA within the area for the Responsible Authority agencies and the ‘Duty to Co-operate’ Agencies as delegated by the MAPPA Coordinator
In line with NPS policies and procedures, the post holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
This role may involve some out of hours work
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Responsible for maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- To provide statistical and other information/data as required.
- Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.
- Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
- Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
- Act as a point of contact within the unit including for specialist areas of work as required.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
- To ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance
- Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
- Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
- Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures. Undertake equipment tests as required.
- Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.
- Work within the aims and values of NPS and HMPPS
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The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Person specification
Please Refer To The Job Description
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Making Effective Decisions
- Communicating and Influencing
- Working Together
Technical skills
We'll assess you against these technical skills during the selection process:
- Good keyboard and IT skills including proficiency in MS Office Word and MS Office Excel.
- Experience of meeting administration and ability to undertake accurate minute taking.
- Access to learning and development
Benefits
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
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Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Technical skills.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Technical skills.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact:
- Name: SSCL Recruitment Enquiries Team
- Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
- Telephone: 0345 241 535
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