Part-time Maritime Project Coordinator

Truestone, an Akima company, is looking for a part-time Maritime Project Coordinator to join the team. This position supports and aids senior project personnel in managing project activities for the CTII and CIVMAR programs. Handles the administrative tasks of the project including maintaining project management documents, administering project management software, and proactively identifying operational bottlenecks. Performs work under direct supervision but exercises independent judgment on logistical and financial tracking tasks, referring more complex issues to higher-level staff. This position is Part-time.

Responsibilities

• Project Administration:
  • Handles the administrative tasks of the CTII and CIVMAR projects, including liaising with clients and enabling communication between project stakeholders.
• Systems Onboarding:
  • Manages complex personnel onboarding by entering CTII personnel into HII's BI system. Enters personnel into the HireRight system to perform required checks and ensure they receive certificates.
• Security & Credentialing:
  • Directly contacts technicians and support personnel to ensure their PII is correct and handled correctly. Ensures badges are up to date for personnel assigned to Maritime Installations.
• Financial Tracking:
  • Analyzes GL reports to ensure personnel are charging to the correct charge codes. Cross-references these reports with ship supervisor logs.
• Travel Logistics:
  • Tracks the travel cost for temporarily assigned techs supporting mobile installation project.
• Invoicing & Auditing:
  • Uses GL reports to help validate invoicing to the customer, having a positive effect on the team's DSO.
• Resource Management:
  • Assures that resources are available for the project team, monitors deadlines, writes status reports, and assists in controlling the project budget.