Marketing Co-ordinator, BBC Proms Publications

We also have a huge range in what we present with our Orchestras and Choirs. You would be working on the concert programmes for the BBC Symphony Orchestra concert season at the Barbican, the BBC Philharmonic’s season at Bridgewater Hall, and concerts given by the BBC Singers and BBC Concert Orchestra across the UK.

Your Key Responsibilities and Impact

• Provide day-to-day administrative assistance to the Proms Publications team, including supporting the production of printed and digital programmes and related materials, as well as Proms merchandise.
• Manage receipt of biographical materials and photographs; distribute proofs and collate and track responses.
• Handle picture research and acquisition for publications; liaise with external sources and picture libraries.
• Raise requisitions and payments via BBC finance systems and keep detailed cost spreadsheets.
• Maintain and develop administrative systems and processes; manage the archiving and distribution of programmes and other materials.

Essential Criteria

Your Skills and Experience

• Proven experience of providing comprehensive administrative assistance to a busy content production team, along with excellent organizational, planning, interpersonal, and communication skills.
• Excellent written and spoken English, with great attention to detail and experience in proofreading content.
• Skilled in building and maintaining effective working relationships with a wide range of internal and external stakeholders, including artists, agents, suppliers, and partner organizations.
• Confident using digital platforms and tools such as Dropbox, Pinterest, Google files, Smartsheet, Excel, CMS, and social media; willing to learn and use BBC finance systems including SAP, Smartbook, and Quick Order.
• Proven experience of updating and maintaining dynamic websites and other digital content; publishing to social platforms if required.

Desirable

• Interest in classical music and live music in general.
• Experience of working in a marketing or publications environment, preferably within the arts, including creating editorial content on websites.
• An understanding of publication procedures and publishing software such as Adobe Creative Suite and InDesign and willingness to be trained to use it.
• Knowledge of or interest in researching imagery for publications including illustrations and photos to accompany articles and artist biographies.
• Ability to balance creative aspirations with resource and cost constraints.

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge, and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and, if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

For any general queries, please contact: bbchr@bbc.co.uk

We are unable to accept applications via CV and only applications made online will be considered. Please click on the APPLY NOW button to proceed with your application.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.