Detailed Job Description And Main Responsibilities

The post-holder will,

• Be responsible for the organisation and compilation of the Multi-Disciplinary Team meetings (MDT’s), including the printing and searching of the MDT list and presenting the slides/reports in the appropriate manner and within the designated time. This will include the organisation of both physical slides and reports as well as digital images and electronic documents.
• Be involved in the digital scanning of slides and the organisation /collation of digital cases.
• Maintain the filing systems for blocks, slides and other documents and materials for meetings or other purposes as requested by medical, technical or secretarial staff.
• Organise and send away slides/blocks to external sites when requested in a timely manner.
• Receive and record, using the appropriate computer systems, blocks/ slides from external sites.
• Returning referred slides/blocks to their originating hospitals. Maintaining the computer system to record referred cases.
• Assist in the provision of information required by other departments for referral and MDT purposes as requested by departmental staff.
• Carry out the transfer of reports received from external sites onto the departments reporting system.
• Carry out routine office duties including filing, photocopying and distribution of mail and reports.
• Acting as a liaison point for MDT’s between departmental staff and/or clinicians.
• Ensuring digital images are available for the MDT.
• Use Trust system for the tracing of medical notes.
• Deal with telephone enquiries
• Notify senior staff of all problems encountered in the performance of duties
• Work according to the Standard Operating Procedures as documented
• Work within established Health and Safety guidelines
• Assist in the maintenance of files, reports and other documents
• Participate in staff appraisal / PDP according to Trust policies and procedures

Person Specification

Education/ Training/ Qualification

Essential criteria

• Numerate and literate – 4 GCSE’s or equivalent at a minimum grade 4/C including Maths and English

Work Experience

Essential criteria

• Experience in an administrative role
• Experience of working in a team
• Knowledge of MS Office applications including Outlook, Word and Excel

Desirable criteria

• Working knowledge of lab procedures
• Working knowledge of the computer system used with proven keyboard skills

Personal Qualities/ Special Circumstances

Essential criteria

• Effective team worker
• Desire to work in a healthcare setting

Knowledge/Skills/Abilities

Essential criteria

• Good interpersonal skills
• Good communication skills - both verbal and written
• Good organisational skills
• Able to produce work in order to meet deadlines
• Ability to concentrate for long periods
• Keyboard / IT skills
• Able to work accurately
• Good telephone manner and skills

Desirable criteria

• Knowledge of basic medical terminology

We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.

As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.

The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.

BFT is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.

To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.

If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

By applying for this post, you are agreeing to Bristol NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

Important

Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.

Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification

Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.

As a guide interviews should usually take place within 3 weeks of the closing date.

When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.