Lancashire & South Cumbria NHS Foundation Trust
Medical Secretary
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This post forms part of a service currently subject to a service improvement and redesign programme. Service delivery models, roles and structures will be reviewed as part of the improvement process, which may result in changes and a consultation process in line with the Trust’s Organisational Change Policy.
The Trust is committed to supporting staff throughout this process and ensuring fair and transparent decision-making.
We are currently recruiting a forward thinking, reliable, enthusiastic established administration professional to join our busy administration team as a Medical Secretary based at Harvey House, aligned to the Bay Network.
As a vital team member, you will provide excellent administration and communication skills and work flexibly in response to the service needs. You will provide a comprehensive secretarial, administration and information service to the specified Consultant(s) and the Multi-Disciplinary Team. You will facilitate the organisation of the workload for the Consultant(s) and co-ordinate your activities with other medical Secretaries and administration colleagues, to ensure an efficient and confidential service is provided. You will also provide day to day support to the CYPMH team and administration colleagues.
Key Responsibilities
- To provide a comprehensive secretarial, administration and information service to specified Consultant’s and their team.
- To facilitate the organisation of the workload of the Consultant and their team and coordinate their activities with other medical secretaries to ensure an efficient and confidential service is provided.
- To support the Consultant’s and their team in the typing of all clinic letters and correspondence, tribunal reports and references within designated time limits and a high standard of accuracy and presentation.
- To arrange meetings, and take minutes of meetings for e.g. Consultant meetings, Post Incident Reviews, CPA meetings, Complex needs meetings and other meetings as requested.
- To prepare papers for meetings and distribute as requested by the Consultant’s and their team.
- To take minutes for meetings attended by the Consultant and their team as requested.
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Requirements
The Successful candidate must possess strong interpersonal, communication and organisational skills, be computer literate and be able to use a variety of systems including Microsoft Office. You must also have significant administration experience including minute taking and audio typing and possess excellent time management skills along with the ability to manage competing demands and priorities.
This is a varied, demanding and busy role and would suit someone who is highly motivated and capable of working on their own initiative, with a minimum level of supervision.
Diversity and Inclusion
LSCFT values diversity and inclusion, recognising that talent from varied backgrounds creates a flexible, creative, and effective workforce. We actively challenge discrimination and welcome applications from all, regardless of age, disability (including those with experience of accessing or caring for someone who has accessed mental health or learning disability services), ethnicity, gender, religion, belief, or sexual orientation.
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Our aim is to reflect the communities we serve, so we particularly encourage applications from under-represented groups. If you’d like to discuss your application, please ask.
We also welcome individuals with lived experience relevant to the role or service area, as your insight brings authenticity to our services.
Flexible Working
LSCFT support flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as term time, part time, compressed hours and flexi-time.
Wellbeing
The wellbeing of our people is at the heart of everything we do. We offer a wide range of resources, tools and support to help you thrive both in and out of work.
Explore our full wellbeing offer here: Keeping our workforce well
Contact Information
For further details / informal visits contact:
- Name: Yasmin Moore
- Job title: Recruiting Manager
- Email address: Yasmin.Moore@lscft.nhs.uk
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