Mental Health Act and Medical Secretary

As the Mental Health Act and Medical Secretary, you will play a key role within the administration team at a specialist 6-bed rehabilitation service that forms part of a wider Complex Recovery Service.

Working 37.5 hours per week, you will help ensure the smooth, confidential and efficient operation of the service, maintaining compliance with the Mental Health Act 1983 (amended 2007) and all relevant statutory requirements.

Responsibilities

Your responsibilities will include managing and coordinating Mental Health Act documentation and correspondence, including assessment requests, transfers of authority, renewals of detention, consent to treatment processes, and the organisation of hearings, tribunals and appeals. You will be responsible for maintaining accurate records and ensuring all legal documentation is completed and processed within required timescales.

You will build strong working relationships with clinicians, multidisciplinary professionals, service users, their families, legal representatives and external agencies, responding to enquiries and requests for information in line with company policies, service level agreements and legislative requirements.

Working closely with the Registered Clinicians, you will provide comprehensive administrative support, including the preparation of confidential documentation, maintenance of service user records, management of GP correspondence and minute-taking for service user-related meetings. You will also liaise with external organisations to obtain and share relevant information, helping to ensure records remain accurate and up to date.

This is an excellent opportunity for someone who enjoys improving processes and finding more effective ways of working. You will have the chance to streamline information flow and administrative procedures, supporting the service to operate as efficiently and effectively as possible.

Key Tasks

• Dealing with administrative tasks associated with Associate Managers appeal, renewal Hearings and Mental Health Tribunals including meeting with detained patients to explain their rights of appeal against detention under the MHA.
• Maintaining relationships with independent advocacy and updating solicitor contacts to support service users within the service.
• Attending Associate Hospital Managers Hearings and support Mental Health Tribunals.
• Dealing with the administration of Consent to Treatment Regulations.
• Assisting in the administrative tasks associated with Care Quality Commission visits and reports.
• Co-ordinating the accurate and timely completion and processing of section papers and associated documentation ensuring the relevant information, signatories and permissions are obtained and recorded in accordance with the requirements of the MHA and code of practice.
• Ensuring that all information and documentation is correctly processed in line with policies and procedures in order that regulatory and statutory requirements are met.
• Maintaining the audit trail ensuring up-to-date and accurate information can be provided or accessed as required.
• Supporting the Registered Clinician with letters and general documentation
• Supporting meetings as minute taker as requested chaired by the Registered Clinician, Medical Director or as is required by the clinical team.
• Receiving and record typing, checking, and amending for spelling and grammatical errors, completing within given deadlines.
• Participating in the administration, development and evaluation of regulatory matters.
• Co-ordinating the hospital diary and the whereabouts of the clinicians.
• Co-ordinating clinical meetings.
• Arranging Conference Calls.