NHS Scotland
Medical Secretary - Maternity & Gynaecology
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NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
This is a full-time Band 4 Medical Secretary post within the Women and Children’s Directorate. We are looking for a highly engaged, approachable and motivated individual who is keen to support their team in the use of new digital M365 tools to improve productivity and enable smarter working.
You will provide a robust administrative service to support the delivery of Obstetric and Gynaecological care. The workload will be fast-paced and unpredictable, so you should be able to demonstrate a sound understanding of discretion, diplomacy and confidentiality. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued.
All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.
Duration, Location, and Working Pattern:
- This is a permanent, full-time post (36)
- The working pattern is Monday to Friday, 9:00am-5:00pm, with flexibility.
- The post is based at Stobhill Hospital
Key Responsibilities
- You will manage Gynaecology Consultants’ waiting lists and provide administrative support for Gynaecology Colposcopy.
- Responsibilities will also include dealing with enquiries from patients and colleagues, audio typing and undertaking other ad hoc administrative duties as required.
- You will work as a key member of the team, supporting the delivery of effective and efficient Obstetric and Gynaecological services while contributing to the implementation and use of new digital M365 applications.
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Knowledge, Training, Qualifications and/or Experience Required to do the Job:
- Experience of working within an administrative or secretarial environment.
- Sound understanding of the importance of confidentiality, discretion and diplomacy.
- Ability to work effectively within a fast-paced and unpredictable environment.
- Good communication and organisational skills.
- Ability to deal professionally with enquiries from patients and colleagues.
- Willingness and motivation to learn new skills.
- Commitment to personal development and continuous learning.
- Interest in using digital tools and M365 applications to improve productivity and support smarter working.
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
Michele Coia Admin Manager
- Telephone: 0141 201 2235
- Email:
Details on How to Contact the Recruitment Service and the Recruitment Process:
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NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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