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Summer often brings a more relaxed pace at work, with fewer urgent deadlines and a more laid-back atmosphere. While this can be a welcome change, it can also lead to increased procrastination.
By Luciana Paulise
Add Purpose To Each Task
When faced with a challenging task that seems overwhelming or monotonous, procrastination often creeps in. To overcome this tendency, it’s essential to break the task into more manageable blocks of time, ideally no longer than an hour. By doing so, you can set a specific purpose for each task, making it less daunting. For instance, instead of aiming to call 50 clients to meet a quota, which may seem intimidating, focus on calling just five clients in 30-minute chunks. This approach makes the task appear more achievable and less overwhelming, but the purpose brings more sense of urgency.
Perfectionism often goes hand in hand with procrastination. The fear of not being able to execute a task perfectly can lead to hesitation and avoidance. To combat this, shift your focus away from the desired outcome and instead concentrate on the purpose of the task and the steps needed to complete it. In the case of calling clients, your goal is to meet a quota and strive to become the top salesperson of the month. Rather than worrying about the specific outcome of each call, focus on engaging with each client individually and taking the necessary steps to encourage them to say yes. Remember that the result is not entirely within your control, but the process is.
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Identify Your Ideal Time Block
To make planning easier, define your ideal block of time, that is your unit of measure. You could use 25 minutes, 45 minutes, 2 hours, or whatever unit feels comfortable to stay focused. This is a way of getting your brain used to staying focused for some time. I use 45 minutes because most meetings are 45 minutes, so my breaks and focus time are more consistent. Use a timer like the Pomodoro or other in-app timers to help you track time.
Tip: If you have ADHD or difficulty concentrating, start with 25 minutes and see if you can increase it over time.
Schedule Breaks for Lunch and Exercise
Regular breaks are essential for maintaining focus and preventing burnout. Schedule specific times for lunch and exercise to give your brain a rest and keep your energy levels up.
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Step away from your desk to enjoy your meal or incorporate physical activity into your day. Whether it’s a quick walk, a yoga session, or a workout at the gym. Exercise boosts your mood, increases energy levels, improves cognitive function, and enhances productivity.
Define the End of Your Day in Advance
It can be tempting to let work hours extend indefinitely when working remotely or with a flexible schedule. However, setting a precise end time for your workday helps maintain work-life balance and gives you time to relax and recharge.
Decide on a specific time to wrap up your workday. Use the last 15 minutes of your day to review your accomplishments, update your to-do list for the next day, and tidy up your workspace. This routine signals the end of the workday and helps you transition into personal time.
Keep a Backlog Handy
Notifications, emails and literally anything can distract you when you are not motivated or fall into “summer mode.” Instead of jumping from one thing to another, keep a backlog or to-do list with the tasks you need to complete to free your mind while you focus on something else.
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