The White Company
Merchandising Admin Assistant
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Our Role
The core responsibility of the Merchandising Administration Assistant is to assist the Merchandising team in all aspects, with focus on retail stock allocation, raising purchase orders, managing intake levels and general administration.
What you’ll be doing
Purchase order & Intake management
- To raise purchase orders and ensure that all orders are correctly maintained on the system.
- To demonstrate awareness of key dates, lead times and critical path deadlines.
- To ensure that information such as price, quantity, delivery date and supplier are correctly maintained.
- To manage supplier confirmation and intake delivery schedule.
- To keep up to date with Buying, QA and Suppliers in weekly Critical Path meetings.
- To ensure availability issues are flagged to Assistant Merchandiser.
Allocations
- To work closely with the Allocation Team and respond promptly to store queries.
- To ensure weekly replenishment is in line with forecast and trade actions.
Trading
- To produce accurate and comprehensive weekly trade report, end of season and ad-hoc analysis.
- To review weekly sales at option level and suggest trading actions.
- To update central reports i.e. Availability Report each week.
Merchandising Systems
- To develop a thorough working knowledge of all Merchandising systems – namely, D365 & Power BI.
- To ensure product seasonality is correctly set up and maintained within D365.
Commercial Awareness
- To undertake regular store visits.
- To produce appropriate business reports after each visit and follow up action plans.
- To undertake competitor visits on a regular basis and feedback any relevant points.
- To understand the critical dates and deadlines in both the planning and trading process.
- To build relationships with key business stakeholders.
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Training and development
- To instigate appropriate improvements to working practices and systems.
- To adopt a positive and proactive approach to training and development, to participate fully in all team related activities.
The Skills & Experience That You’ll Need
- System skills including Excel, Word and Outlook.
- Retail experience highly desirable
- Ability to demonstrate numerical competency
What We'll Offer You
At The White Company, we value our employees for always going the extra mile for every one of our customers; we reward this with great benefits and competitive salaries.
- Discount - Up to 50% discount (dependent on contract type)
- Holiday – 23 days, increasing to 25 days with length of service
- Holiday Buy – opportunity to buy up to an additional 5 days holiday
- Bonus Potential - In addition to our competitive salaries, all our employees are entitled to join a discretionary bonus scheme (based on policy eligibility)
- Wagestream Money Management app - access to Wagestream gives you power over your pay and supports financial wellbeing
- Continued Development – we offer structured support from our own in-house Learning and Development Hub
- Pension Scheme
- Life Assurance
- White City House (Soho House Group) Tenants Membership at a discounted rate, offering access to facilities in the House
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Additional Benefits
- Fruit basket daily
- Tea and coffee provided
- Working from Home - option to work from home on Mondays and Fridays
- Social - Christmas party/social events throughout the year
- Seasonal Sample Sales
- Volunteer Day - with a charity of your choice
- Great Location - Close to transport links - over ground Shepherds Bush station /underground White City & Wood Lane stations. Westfield shopping center with shops restaurants/bars/cinema and gyms
Our Equality Diversity and Inclusion statement of commitment
At The White Company we are committed to creating an inclusive culture that welcomes and celebrates a diversity of backgrounds and identities.
We are working together to ensure our environment is one where people can bring their authentic selves to work, where their contribution is valued, ability enhanced, and perspective appreciated. Where difference is respected, encouraged, and celebrated. Where you can feel you belong.
We are committed to an active Equality Diversity and Inclusion Policy, which starts with our recruitment and selection process.
We'd love you to join us on our journey.
Our Sustainability statement of commitment
We are committed to building a sustainable legacy that will enable a brighter future for people and our planet. We believe this should be reflected in everything we do.
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