Motor Transport Details Clerk

Chicksands, East of England, SG17 5PR

Job Summary

The Motor Transport (MT) Details Clerk plays a vital role within the Motor Transport department, reporting directly to the Motor Transport Officer (MTO). The primary responsibility of the MT Details Clerk is the efficient coordination and management of daily transport tasks, ensuring compliance with JSP 800 Vol 5, DSA 03, MT Standing Orders, and other relevant policies and transport regulations.

This position is advertised at 37 hours per week.

Job Description

As a key member of the MT department, the MT Details Clerk contributes to the smooth operation of the Academy Support Unit (ASU). The ASU’s primary mission is to provide essential support to the Defence Intelligence Academy (DefIntAc) and the wider Chicksands site, ensuring the effective delivery of training and operational outputs.

The role requires meticulous attention to detail, strong organisational skills, and the ability to manage multiple tasks simultaneously. The MT Details Clerk is expected to liaise with various stakeholders, ensuring that transport requirements are met efficiently and in line with established procedures. This includes scheduling and allocating vehicles, coordinating drivers, and maintaining accurate records of all transport activities.

The MT Details Clerk is also responsible for ensuring that all transport operations are conducted safely and in compliance with Defence regulations. This includes maintaining up-to-date knowledge of relevant policies and ensuring that all documentation is accurate and complete.

Person Specification

Essential

• A good level of IT skills & experience (MS Office, Excel and Word)

Desirable

• UK Driving Licence Cat B, Cat C1, D1
• Clarity & JAMES user training.
• Previous MT knowledge and experience.
• Defence Transport Operator (DTO).

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Making Effective Decisions

Compensation and Benefits

• Salary: £27,866
• Civil Service Defined Benefit Pension scheme contribution: £8,072
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

Probation Period

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Important Notes

• Expenses incurred for travel to interviews will not be reimbursed.
• The Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
• Any move to MOD from another employer will mean you can no longer access childcare vouchers. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
• The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
• MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
• Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
• This role does not meet the category for skilled worker visa sponsorship under the new points-based system and is therefore NOT open to applications from those who will require sponsorship under the points-based system.
• The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
• Feedback will only be provided if you attend an interview or assessment.