UK Ministry of Defence
Navy Command - Knowledge & Information Manager
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HMNB Clyde, G84 8HL
Job Summary
At Navy Command, we lead, support, and sustain the Royal Navy across every theatre of operations. We coordinate the people, platforms, and missions that keep the Fleet ready for today’s challenges and tomorrow’s opportunities. Together, we uphold centuries of naval tradition while driving innovation that ensures the Royal Navy’s readiness to protect our nation and secure our future.
As the authority for the Royal Navy’s nuclear submarine capability, the Submarine Directorate oversees one of the most complex and critical elements of UK defence. Covering everything from in‑service management to long‑term fleet modernisation, the directorate ensures the Submarine Flotilla remains safe, reliable, and ready to meet national security requirements.
You'll be based at HMNB Clyde, home to the UK Submarine Service. It sustains the nation’s continuous at-sea deterrent and supports the Royal Navy’s fleet of nuclear-powered submarines. As a centre of excellence for submarine operations, Clyde plays a critical role in national security and global stability.
This position is a Reserved Post within the Civil Service, for which only sole UK nationals are eligible. Under the Civil Service Nationality Rules, UK nationals include British citizens, British subjects with the right of abode in the United Kingdom, and British Overseas Territories citizens.
This position is advertised at 37 hours per week.
Job Description
Submarine Flotilla (SUBFLOT) is the nerve centre of the Submarine Service. It supports operations around the globe and provides the submarines, people, and equipment to deliver the UK’s defence policy.
In the Submarine Flotilla, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.
What You Will Be Doing:
- Acting as SO2 1* Command Information Management
- Support LDPA activity across the Flotilla
- Acting as Flotilla Records Manager
- Acting as JIRA Manager
- Develop a programme level Information Strategy and Management Plan, working closely with security and project teams ensuring it aligns to multiple organisations Information Strategies.
- This role offers the opportunity to increase knowledge of internal IM and the Defence Policy’s that influence this smarter ways of working
- Develop and review the information and document management processes and procedures.
- Ensure adherence to the processes for Learning from Experience / Knowledge Management is maintained and ensure projects within the programme areas adherence.
- Implement information assurance activities, including the development of plans as appropriate.
- Ensure the implementation of appropriate sharing platforms including the plan for migration of data from the current directories into the new structure and monitoring Flotilla coherence, is continuously improved.
- Manage and update communication platforms, liaising with the Head of Engagement for relevant content.
Submarine Flotilla (SUBFLOT) is the nerve centre of the Submarine Service. It supports operations around the globe and provides the submarines, people, and equipment to deliver the UK’s defence policy.
In the Submarine Flotilla, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.
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What You Will Be Doing:
- Acting as SO2 1* Command Information Management
- Support LDPA activity across the Flotilla
- Acting as Flotilla Records Manager
- Acting as JIRA Manager
- Develop a programme level Information Strategy and Management Plan, working closely with security and project teams ensuring it aligns to multiple organisations Information Strategies.
- This role offers the opportunity to increase knowledge of internal IM and the Defence Policy’s that influence this smarter ways of working
- Develop and review the information and document management processes and procedures.
- Ensure adherence to the processes for Learning from Experience / Knowledge Management is maintained and ensure projects within the programme areas adherence.
- Implement information assurance activities, including the development of plans as appropriate.
- Ensure the implementation of appropriate sharing platforms including the plan for migration of data from the current directories into the new structure and monitoring Flotilla coherence, is continuously improved.
- Manage and update communication platforms, liaising with the Head of Engagement for relevant content.
Person specification
To be successful with your application, you'll need to show that you meet the following essential criteria:
The below criteria are desirable only. These will not be assessed throughout the recruitment process, but will be used in the event of tied scores between candidates
Experience:
- Proficient in the full suite of MS Office based applications and products
- Proficient in the day to day use of collaboration tools such as MS Team and MS SharePoint Online
- Proficient in managing information assets
- Proficient in record management/document libraries
Desirable:
- Information Managers Course
- Data protection for practitioners
- Records Management Awareness
- Information and Knowledge Awareness
- Protecting Personal Information
- Agile Scrum Training
- Cyber Awareness
- JIRA proficiency
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Working Together
- Managing a Quality Service
Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Market-leading employer pension contribution of 28.97%
- Personal & professional development
- Alternative working patterns for many roles
- Access to a confidential, professional support service
- Discount schemes
- Bicycle / season-ticket loans
- Enhanced maternity, paternity, and adoption leave
- Special paid leave to volunteer (up to 6 days a year)
- Assisted travel scheme
In Navy Command we believe that everyone has the potential to make a difference and you’ll be supported through your learning journey and your career. This can include working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.
You’ll have access to a variety of qualifications pathways ranging from GCSE/A-Level equivalent all the way up to master’s degree, depending on your role, your previous skills and your experience. Some qualifications even include “on-the-job” training which means minimal disruption to your working day but maximum impact
Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
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The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
As part of Defence Reform, Navy Command continues to review and evolve its Target Operating Model
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