Coventry City Council
Occupational Health Administration Coordinator
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Our Values
In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled and neurodiverse communities to make a real difference to our residents so that equity and respect remains at the heart of everything we do.
Our Values are:
- Open and fair: We are fair, open, and transparent.
- Nurture and develop: We help and encourage everyone to be their best and do their best.
- Engage and empower: We talk and listen to others, working together as one.
- Create and innovate: We embrace new ways of working to continuously improve.
- Own and be accountable: We work together to deliver the best services for our residents.
- Value and respect: We put diversity and inclusion at the heart of all we do.
We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias.
The Occupational Health, Safety & Wellbeing Service
The Occupational Health, Safety & Wellbeing Service provides the necessary professional expertise to help managers and employees to maintain a healthy and safe working environment, providing a quality, equality focused service.
The service is staffed by a team of qualified, professional nurses, ergonomists, medical officers, counsellors and health and safety officers who are members of their respective professional bodies, i.e. the Nursing and Midwifery Council, the General Medical Council and the Institution of Occupational Safety and Health (IOSH). They are supported by an integrated administration team.
The Occupational Health Service aims to support the organisation in establishing and maintaining physical and mental wellbeing in the work force in the following ways:
- To provide managers and employees with practical, independent advice on health issues
- To help to prevent work related ill health
- To ensure compliance with relevant occupational health legislation
The core services it provides are:
- Pre-employment medical clearance
- Health assessments
- Health surveillance
- First aid management
The Health and Safety Service aims are:
- To support, guide and advise the Council in meeting statutory requirements to protect the health, safety and wellbeing of employees, service users and visitors involved in, or affected by, Council activities
- To promote a positive safety culture throughout the Authority, ensuring a safe and healthy environment for all
- To provide commitment and a service that is responsive, customer-focused and supportive
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The core services it provides are:
- Audit, inspection and monitoring
- Accident and incident monitoring and investigation
- Health and safety training
- Health and safety advice
The Counselling Service aims are:
- To offer confidential support to all employees of Coventry City Council and other external agencies
- To help improve mental wellbeing throughout the organisation
The core services it provides are:
- Counselling (face to face and telephone)
- Trauma interventions
- Group therapy
- Wellbeing events
- Mediation
- Wellbeing training
What is the job role?
We are looking for an organised, proactive, and experienced administrator with excellent leadership and communication skills to coordinate our Occupational Health Administration Team and experience of working in a busy, confidential environment. You will be confident managing multiple priorities, supporting colleagues, and delivering a high-quality administrative service in a busy environment.
The ideal candidate will have:
- Experience coordinating or supervising an administrative team
- Experience of working within a Local Authority, with an understanding of local government systems, policies, and administrative processes
- Strong organisational skills with the ability to manage competing priorities
- Experience of financial administration and budget monitoring
- Excellent IT skills, including Microsoft Office and database management systems
- Experience of producing reports and analysing data to support service improvements
- A thorough understanding of confidentiality, data protection, and information governance
- Excellent customer service and interpersonal skills, with the ability to communicate effectively with a wide range of stakeholders
- A flexible, positive approach and the ability to work both independently and collaboratively
- A commitment to maintaining high standards, improving processes, and supporting the wider team
This post is exempted under the Rehabilitation of Offenders Act 1974 and as such appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via Disclosure and Barring Service (DBS).
All candidates must have the Right to Work in the UK. We are currently not offering sponsorship for this role.
Who are we looking for?
As the Occupational Health Administration Coordinator, you will lead the day-to-day administration function, ensuring the team delivers an efficient, professional, and responsive service. You will oversee administrative processes, coordinate workloads, and provide support to the Occupational Health Manager while ensuring compliance with organisational policies and legislative requirements.
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The role includes managing financial and administrative systems, producing performance data and reports, coordinating health promotion activities and First Aid training, maintaining confidential medical records, supporting occupational health processes such as ill-health retirement, conducting quality audits, and ensuring records and information are managed in accordance with Data Protection and Freedom of Information legislation. You will also contribute to the continuous improvement of the service and provide administrative support across a wide range of operational activities.
What we offer
- To support work-life balance, we offer a blend of office and home working and a flexi time scheme.
- Competitive local government pension scheme
- Generous annual leave of 28 days, rising to 33 days after 5 years’ service
- Support to complete professional qualifications and develop your career
For the full range of benefits visit #MyRewards – Coventry City Council
If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.
Guaranteed Interview Scheme
As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:
- Members of the Armed Forces and veterans
- Are currently in care or have previously been in care
- If you consider yourself to be disabled or if you have a long-term health condition
For full details on the application process please read the attached document on our jobs page labelled 'Coventry City Council Application Process'.
Interview date(s): TBC
About Coventry
Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.
We are cutting-edge, challenging, youthful, vibrant and diverse.
At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things.
To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.
If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies
Coventry City Council
Attached documents
- Coventry City Council Application Process 2.pdf
- Administrative Officer - Job Description and Person Specification.pdf
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