White and White London Contracts Ltd
Office Administrator – 12 month FTC
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Company Description
White and White London Contracts Ltd is a leading provider of luxury interior fit-out services, delivering projects for exquisite hotels, iconic buildings, and exclusive private residences. The company combines deep technical expertise in installation, refurbishment, and restoration with a strong commitment to craftsmanship and uncompromising quality. With over 100 years of experience in both residential and commercial environments, White and White London Contracts balances meticulous attention to detail with robust productivity and safety standards. Their teams collaborate closely with architects, interior designers, and key stakeholders, ensuring seamless communication and alignment throughout each project. The business offers tailored, custom-made solutions, including specialist handcrafting in wood, stone, and metal detailing.
Role Description
We are looking for a reliable and organised Office Assistant to provide support across all departments including Management, Accounts, and Purchasing. This is a varied role that requires someone who is highly organised, computer literate, and comfortable working to deadlines with a proactive attitude.
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- 35 hours per week, Monday to Friday, 8.30am – 4.30pm
- 12 month contract
Responsibilities
- Providing day-to-day business and administrative support to Management, Accounts, and all Departments.
- Processing sales and purchase invoices
- Supporting the Direction with Ad hoc duties
- Answering the phone, taking messages, and dealing with mail
- Typing, data entry, filing, scanning, and shredding
- Greeting clients / organising refreshments for clients and visitors
- Managing travel arrangements, meetings, bookings, and office administration.
- Working with spreadsheets, databases, and online portals (such as construction software)
- Health and Safety Administration and O&M Manuals
- Assisting with ordering/purchasing consumables and stationery including raising purchase orders.
- Stock Management
- Arranging deliveries
What we are looking for:
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- Excellent attention to detail
- Ability to prioritise, manage time, and work well under pressure
- Good written communication skills
- Calm and helpful attitude
- Ability to multi-task
- Computer literate. Proficient in Word, Excel, Microsoft Outlook.
- Strong administration and organisational skills
- Good computer literacy, including Microsoft Office
- Ability to prioritise tasks and manage deadlines
- High attention to detail
- Clear written and verbal communication skills
- Confidence working with documents, forms, and online portals
- Ability to work independently and as part of a team
Preferable but not a must:
- Administration experience
- Sage 50
Benefits
- Company pension
- Annual Leave
- Sick pay
- On Site parking
- Casual dress
If you are keen to learn and develop your skills across a wide range of Departments and are reliable and proactive then please apply today. Training will be provided for the role.
Salary: Dependent on Experience
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