Duties and Responsibilities:

• Deliver secretarial and clerical support, which may include data entry, handling correspondence, reprographics, filing and documents of a confidential nature.
• Coordinate within the school, including administration, references, appointment forms.
• Organise, plan and control workloads and procedures.
• To produce letters and documents for parents, such as ‘Dates for the year’ leaflets & Pupil Welcome packs, in a professional and timely manner.
• Assist with the management of KRA website/Kings Rise Academy and other relevant calendars.
• Stock the reception foyer area with safeguarding, admission, Schools Out leaflets and flyers that are in date and relevant.
• Admission packs for new applications copied in readiness for enquiries.
• Updating the weekly lobby presentation and music for the school slides.
• To receive and relay promptly any telephone and other messages, dealing as appropriate with routine enquiries.
• To check the enquiry email account, responding, forwarding subsequent emails to the appropriate personnel and actioning any queries.
• To liaise with other school staff and others outside the school, particularly parents, professional associations and the local community in a highly professional manner and representing the high standards of the Academy.
• To liaise with Nursery parents in advance of starting to ensure that 30 hour codes have been applied for via Childcare Choices.
• To minute meetings such as the Community Council.
• Prepare and distribute briefing minutes.
• To order supplies, manage and distribute the stationary requests from staff.
• Maintain the student filing system, including regular cleansing when pupils leave and termly as an additional check.
• Manage the electronic Permission To Collect sheet, ensuring all relevant staff have access from their classrooms.
• To be a point of reference for pupils and parents if they require information or have a concern in the absence of the Principal or Assistant Principals.
• Managing difficult parents/visitors and diffusing situations.
• To work as part of a team and on your own initiative.
• To ensure relevant policies are understood and followed e.g KRA Pupil Induction Process.
• To ensure all tasks are carried out with due regard to Health and Safety protocols.
• To undertake appropriate professional development including adhering to the principle of performance management.
• To adhere to the ethos of the school.
• To promote the agreed vision and values of the school.
• To set an example of personal integrity and professionalism.
• Attendance at appropriate staff meetings and parent evenings.
• Individuals have a responsibility for promoting and safeguarding the welfare of children and young people he/she is responsible for or comes into contact with.
• Front of house duties, including keeping the front office clean and tidy.