Innospec Inc.
Office Administrator
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About Innospec
Innospec is a global specialty chemicals company focused on bringing innovative new technologies to market combined with a fast and responsive service. We serve a range of industries across the world, bringing our products to customers in markets from oilfields, fuels, refineries and power stations to personal care and performance chemicals. Our global team of approximately 2,450 employees spans 23 countries, applying their extensive experience and market understanding to customers' local needs. Integrating our global footprint with local service capability enables us to supply quality products that meet and anticipate changing market dynamics.
About the Role
We are looking for an organised and proactive Office Administrator to join our Fuel Specialties EMEA CTS team based in Ellesmere Port. This is a varied role where you'll work closely with engineers, chemists, managers, logistics teams and external service providers to support the efficient day-to-day operation of the department.
In this role, you will:
- Provide administrative support across the CTS team at our Ellesmere Port and Millbrook sites.
- Produce, maintain and organise engineering, technical and project documentation, ensuring records remain accurate and up to date.
- Maintain departmental records, databases and SharePoint sites, including project tracking and material compatibility data.
- Support project and operational activities, including maintaining engineering project information and managing stock levels of consumables and spare parts.
- Coordinate the servicing, testing and maintenance of laboratory and safety equipment and support the management of supplier contracts.
- Process purchase requisitions, purchase orders, invoices and goods receipting activities through SAP, supporting departmental financial administration and reporting.
- Liaise with suppliers, couriers and external service providers to support logistics and day-to-day departmental operations.
- Coordinate employee medical assessments and support a range of site administration activities.
- Provide general administrative and organisational support to the wider CTS team.
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About You
To be successful in this role, you will be a highly organised administrator with excellent attention to detail and the ability to manage a varied workload in a fast-paced environment.
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You will have:
- Previous experience in an administrative or secretarial role
- Excellent written and verbal communication skills, with the ability to build effective working relationships at all levels
- Strong organisational and time management skills
- A high level of discretion, professionalism and integrity when handling confidential information
- Strong IT skills, including Microsoft Outlook, Word, Excel and PowerPoint
- Experience using SAP or similar business systems would be advantageous
- The ability to work effectively both independently and as part of a team
- A proactive approach and strong attention to detail
What we offer
In return, we offer a competitive reward package and opportunities for continued professional development, including:
- Up to 10% employee, 15% employer pension contributions
- Annual bonus scheme
- 6x death in service benefit
- Private medical insurance
- 25 days annual leave
- Core working hours of 10am–3pm, with flexibility to work between 7am–7pm
- Access to our full Percipio training library, free of charge, for ongoing learning and development
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