iPA Talent Group
Office Administrator
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Office Administrator – London, UK
Are you highly organised, detail-oriented and thrive in a fast-paced environment where no two days are the same? If you're looking for a varied and rewarding role at the heart of a growing global business, we'd love to hear from you.
🚀 About Us
At iPA Talent Group, we are an employee-owned collective of three global, non-competing specialist recruitment brands, operating across the UK, Europe, North America, Australia and New Zealand.
Our businesses deliver deep expertise across Life Sciences, Technology and Corporate Governance, helping organisations secure the talent they need to drive innovation and growth.
With a collaborative culture, ambitious growth plans and a people-first approach, we offer a supportive environment where your contribution can make a real impact.
💼 The Opportunity
As Office Administrator, you'll play a vital role in supporting our Operations, People & Culture, Sales and Leadership teams. Based at our London HQ in Moorgate, you'll be responsible for ensuring the smooth day-to-day running of key operational and administrative functions across the business.
This is a fantastic opportunity for someone who enjoys variety, takes pride in delivering high-quality work and wants to build a long-term career within a dynamic, growing organisation.
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🔑 What You'll Be Doing
- Provide contractor operations support, including onboarding, contract administration, compliance coordination and contractor engagement activities.
- Manage shared inboxes, client recruitment portals and CRM administration, ensuring data accuracy and excellent service delivery.
- Support customer and employee experience initiatives, including candidate placements, employee recognition programmes and NPS tracking.
- Coordinate company events, sales meetings, incentive trips and internal initiatives in partnership with the People & Culture team.
- Assist with HR administration, onboarding, employee lifecycle documentation and HR system management.
- Provide administrative support across Marketing, Learning & Development, Operations and Internal Talent Acquisition teams.
- Support the Executive Leadership team with travel arrangements, expenses and stakeholder coordination.
🎯 What You'll Bring
- At least one year of administrative experience within a fast-paced office environment, ideally within a recruitment or sales business.
- Strong Microsoft Office skills, particularly Outlook, Word and Excel. Advanced Excel skills would be an advantage.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- A positive, adaptable approach to work with a "can do" attitude
- Excellent organisational skills with the ability to prioritise and manage multiple tasks simultaneously.
- A team-focused mindset with a willingness to support colleagues across different functions.
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🌟 What We Offer
- Employee-owned business – be part of a company where everyone contributes to success.
- Career development opportunities – grow alongside a global organisation.
- Varied and impactful work – gain exposure across operations, HR, events and executive support.
- Prime London location – based in our modern WeWork office less than a minute from Moorgate station.
- Collaborative culture – work with ambitious, supportive and passionate colleagues.
- Global business exposure – support teams across multiple international markets.
📩 Ready to Take the Next Step?
If you're looking for an opportunity where you can make a genuine difference while developing your career in a supportive and growing global business, we'd love to hear from you.
Please contact Amelia Grocock for more details at agrocock@ipatalentgroup.com
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