This is an office-based role.

You will support the daily office procedures for the operations team and will act as a point of contact for all clients and employees, providing administrative support and managing their queries.

You will be highly motivated, proactive and have a good sense of humour. You will have excellent organisation and communication skills, both verbal & written with high levels of attention to detail, a good use of initiative, and be able to work flexibly and prioritise workloads to meet specific deadlines.

Main Duties Include:

• Managing shared inboxes and responding to routine enquiries.
• Preparing, formatting, and circulating reports, meeting notes, and presentations.
• Maintaining accurate records, databases, and filing systems (digital and physical).
• Scheduling and coordinating meetings, site visits, and team calendars.
• Monitoring and recording expenses against budgets.
• Assisting with supplier onboarding and maintaining supplier records.
• Supporting with quotes, tender documents, and contract administration.
• Tracking project progress and updating internal systems.
• Assisting with resource allocation and workforce scheduling.
• Liaising with engineers, subcontractors, and clients to coordinate activities.
• Monitoring deadlines and following up to ensure tasks are completed.
• Maintaining health & safety records, training logs, and compliance documents.
• Ensuring policies, procedures, and certifications are up to date.
• Preparing site access paperwork and permits as required.
• Acting as the first point of contact for internal queries.
• Supporting cross-team communication between operations, finance, and management.
• Preparing client updates or summaries on project status when required.
• Identifying areas where admin processes can be streamlined.
• Supporting implementation of new systems or tools for greater efficiency.

You will have a good working knowledge of office equipment and office management tools and are ultimately able to ensure administrative activities run smoothly on a daily and long-term basis.

Candidate Requirements

• Minimum 2 years’ experience in an office administration or finance-focused support role.
• Confident working with numbers, and quotes.
• Business Administration qualification desirable.
• GCSEs including English and Maths (Grade C/4 or above).
• Accomplished in Microsoft Office, particularly Excel and Word and Xero.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.

What We’re Looking For

• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.

Benefits

• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.

If you feel that you have the relative skills/attributes to fulfil this role then please apply now!

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.