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Office Administrator
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Entry Level Office Administrator
Career Directions Limited
Westlands
Overview
Posted 2 hours ago
Salary: 35,000 KES / Month
Experience: Min. 1 Year
Min. Education level: Not Specified
Specialism: Estate/Property Management / Office Admin/Support / Real Estate
Vacancy Description
Career Directions Limited (CDL)’s client is seeking a highly organized and proactive Real Estate Office Administrator to support the smooth day-to-day operations. This role combines strong administrative skills with hands-on support in property management, making it ideal for a detail-oriented professional who enjoys client interaction and multitasking in a dynamic real estate environment.
Key Responsibilities
- Greet clients and visitors warmly, answer phone calls, and respond to emails promptly.
- Manage office calendars, schedule appointments, and coordinate meetings.
- Follow up with clients for feedback and keep them updated on new property listings.
- Provide marketing support by preparing property listings, designing flyers, managing social media accounts, and running email campaigns.
- Manage properties including tenant communication, rent collection, coordinating maintenance and repairs, and handling tenant inquiries and complaints.
- Maintain accurate filing systems and organize all property-related documents, leases, and agreements.
- Coordinate property showings, open houses, and other real estate events.
- Assist with real estate transactions including preparing contracts and ensuring proper documentation.
- Handle general office support tasks such as ordering supplies, maintaining office cleanliness, and managing mail.
- Perform basic accounting tasks, maintain a daily activity data sheet, and support property financial records.
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Required Qualifications & Skills
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- Excellent communication and interpersonal skills
- Strong attention to detail and exceptional organizational abilities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite
- Basic accounting knowledge
- Experience in property management or real estate administration is an added advantage
- Ability to work independently and as part of a team in a fast-paced environment
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