EDE'S (UK) LTD - Office Moves & Business Relocation Specialists
Office and Compliance Manager
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Office & Compliance Manager
Location
Morden, South London
Salary
Competitive
Hours
Part time – 25 hours a week office based
We are looking for an organised and proactive Office & Compliance Manager to support the smooth running of our relocation business.
Working closely with the General Manager, Managing Director, and Finance Manager, you will coordinate office administration, maintain employee records, and support health and safety and ISO compliance. You will also provide practical administrative support to our operational teams and cover routine accounts duties during holiday periods.
This is a varied, hands-on role suited to someone who enjoys taking ownership, solving problems, and keeping information accurate and up to date.
Key responsibilities
Office and business support
- Manage day-to-day office administration, including meeting scheduling, travel arrangements, and general enquiries.
- Answer and direct telephone calls and emails professionally, responding or escalating as appropriate.
- Maintain office supplies and equipment, including ordering, monitoring stock, and arranging repairs or maintenance.
- Support the General Manager, Managing Director, and Finance Manager with projects, initiatives, and business improvements.
- Resolve day-to-day administrative issues and provide general operational support.
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Compliance, HR, and company procedures
- Coordinate ISO 9001, ISO 14001, and ISO 45001 compliance activities, including documentation, audits, corrective actions, and certification renewals.
- Coordinate building health and safety arrangements, conduct regular inspections, and follow up identified hazards with the relevant managers.
- Maintain accurate and confidential employee, HR, and training records.
- Coordinate training arrangements and monitor renewal dates.
- Maintain company policies and procedures and support their consistent implementation across the business.
- Help staff use company software and follow agreed processes effectively.
- Process DBS Checks
Operational administration
- Process drivers’ Penalty Charge Notices through Monday.com, ensuring timely payment, accurate categorisation, and client recharges where applicable.
- Upload waste disposal tickets to Monday.com and record associated costs in MoveMan to support accurate client billing.
- Record subcontractor invoices and other relevant costs against the correct client jobs in MoveMan.
- Produce, print, and post item identification labels on behalf of Business Managers for upcoming moves.
Accounts holiday cover
- Provide cover for routine payroll processing, invoicing, and supplier payments during holiday periods.
- Use Xero and Hubdoc to maintain accurate accounting records, following established procedures and approval requirements.
- Liaise with the Finance Manager to resolve queries and ensure continuity during absences.
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About you
We are looking for someone with:
- Experience in office management, senior administration, or a similar varied business support role.
- Experience supporting ISO management systems, audits, and compliance documentation.
- An understanding of workplace health and safety administration.
- Knowledge of payroll, invoicing, and supplier payment processes sufficient to provide holiday cover. (desirable but not essential)
- Experience maintaining confidential employee and training records.
- Strong organisational skills, attention to detail, and the ability to manage competing deadlines.
- A confident, professional telephone manner and clear written communication.
- Confidence learning and using business software. Experience with Xero, Hubdoc, Monday.com, or MoveMan would be an advantage.
- A practical approach to problem-solving and the confidence to follow up outstanding actions.
Experience within removals, relocation, transport, or a similar operational business would be beneficial.
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