Level Up Your Career!

At Kwalee, you’ll join a gaming powerhouse that boasts a mobile empire with 1.5 billion+ downloads alongside a thriving PC & Console division that has achieved numerous global chart-topping releases across Steam, Consoles, and Amazon, driving millions of Wishlists. Most recently publishing breakout hits such as The Precinct and Town to City. It’s a unique chance to bring your expertise to a global studio that dominates both the mobile, and the indie PC and Console space.

At Kwalee, as well as a competitive salary, we also offer; Private Medical Insurance, Dental Insurance, Life Assurance, Royal London Pension, a Free On-site Gym, Dog-friendly Office, LinkedIn Learning, 25 holiday days + bank holidays, and 1 day extra holiday for each year of service capped at 5.

The Office Assistant

The Office Assistant will ensure the smooth day-to-day running of our Leamington Spa studio, reporting directly into the Office Manager. This will include managing food & beverage operations, postage, events & travel, maintenance, and administrative duties. Essentially, you are an integral part in ensuring the studio remains a great place to work.

This is a maternity cover role on a 12 month fixed-term contract, based onsite 5 days per week at our Leamington Spa studio, where our daily in-office collaboration fuels creativity and innovation.

What You'll Do:

• Configure equipment and workstations for new employees and take full ownership of the onboarding experience.
• Serve as a primary liaison for the business, handling interactions with Kwalee employees, external vendors, and partners, including reception and telephone duties.
• Postage and Parcel Management: Order, receive, and distribute parcels and mail efficiently.
• Arrange repairs or recycling of faulty equipment, collect and reassign equipment from departing employees, conduct internal audits of office equipment, and procure new items as needed.
• Prepare meeting rooms for external guests, interviews, and internal meetings, ensuring a professional environment.
• Event and Travel Coordination: Organise internal team events, travel arrangements via our travel partners, and related activities in a cost-effective manner to foster team engagement.
• Food and Beverage Management: Handle food orders for office meetings and events.
• Office Pantry and Supplies: Maintain a clean and well-stocked office pantry, track consumption of stationery and housekeeping supplies.
• Provide administrative support to Finance, HR, & other departments where required.
• Producing documents for key stakeholders across the business where required.
• Attending meetings where required to take notes, actions, and follow up on next steps as agreed upon.
• Conduct regular checks of the office to ensure everything is well maintained and functional.
• Adapt to varying work schedules based on operational needs.
• Ad-hoc other tasks which may arise from time to time and be assigned to you by your line manager.