Dains Accountants & Advisers
Office Assistant
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Department: Business Support
Location: London City
Description
We are seeking a reliable and organised Office Assistant to support the day-to-day operations of the office. This role is essential in ensuring the office runs smoothly, providing administrative support to all departments while maintaining a professional and welcoming environment for staff and visitors.
As a key member of the Office Administration team, the position will occasionally include a range of tasks to be undertaken as and when required, including reception duties & office administration.
This dynamic role requires adaptability and proactive engagement to support various business needs as they arise.
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Key Responsibilities
- Meet and greet clients and visitors, ensuring a professional welcome
- Keep reception, meeting rooms, kitchens, and common areas tidy throughout the day
- Set up meeting rooms, including equipment such as screens, computers, and cameras
- Answer incoming telephone calls, take messages, and direct enquiries appropriately
- Provide general administrative support to all staff as required
- Perform general admin duties as directed by office Partner
- Manage post in/out processes, including forwarding mail where necessary.
- Maintain file archive storage, including requesting and returning storage boxes
- Organise couriers and deliveries efficiently
- Carry out any other reasonable duties as directed by the Office Manager
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Skills, Knowledge & Expertise
- Strong organisational and multitasking abilities
- Reliable and punctual
- Professional and approachable manner
- Excellent communication and interpersonal skills
- Proactive and able to work independently
- Good attention to detail
- Basic IT skills (e.g., Microsoft Office, scanning/printing systems)
Job Benefits
- Enhanced maternity and paternity leave
- Health Cash Plan
- Life Assurance Cover
- Cycle to Work scheme
- Development Opportunities
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