Carter Jonas
Office Assistant (Part Time)
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Office Assistant
We are currently seeking an Office Assistant to oversee the smooth operation and day to day running of our Birmingham office. The post holder will provide support with the completion of a variety of tasks including acting as a health and safety administrator, greeting guests and visitors to the office, answering telephone calls and relaying messages to the various teams from across the office as appropriate. The successful candidate will demonstrate the drive and enthusiasm to make the role their own and contribute positively to the team.
This is a part-time role, working Monday to Thursday (5 hours per day), with a requirement to attend the office.
We offer a competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!
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Main Tasks:
- Assist in the smooth operation and day to day running of the office.
- Provide a high level of customer service to all clients and Carter Jonas staff who visit or contact the office.
- Act as a first aider and fire marshal.
- Monitor and order inventory for office and break room supplies.
- Ensure all post and deliveries are distributed to relevant colleagues and teams throughout the office daily.
- Assist with maintaining the condition of the office, including enforcement of a clear desk policy.
- Handle enquiries received via telephone, email or in person.
- Perform general office duties such as filing and photocopying.
- Manage the booking of multiple meeting rooms.
- Meet and greet attendees for meetings, including arranging refreshments.
- Ensure meeting rooms and client-facing areas of the office are always kept in presentable condition.
- Provide ad hoc administrative assistance to teams across the office as and when required.
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This job description is not exhaustive, and the jobholder will be required to undertake additional duties to ensure the smooth running of the department.
What will it take to be successful?
- Experience in a similar role is desirable
- A professional telephone manner
- Exceptional customer service and good communication skills
- A natural ability to collaborate with internal and external people, demonstrating a willingness to consult others for ideas, advice and direction when needed.
- Attention to detail is paramount, along with strong organisational skills with the ability to prioritise and multi-task.
- Proficiency in Microsoft Word, Excel and PowerPoint & Outlook.
- A strong team player with good interpersonal skills and effective time management skills.
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