How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Description
Job Title: Office Assistant
Location: London, United Kingdom
Join Us!!
We are looking to secure the services of an experienced and motivated Office Assistant to support the smooth and efficient operation of our Linxon UK offices. This role is essential in enabling our teams to work effectively by providing high-quality administrative, onboarding, and office coordination support.
You will be part of the Linxon Business Support function, working closely with the Office Manager and wider UK team. As our Office Assistant, you will thrive in a fast-paced environment, managing multiple activities simultaneously, and contributing to the overall employee experience across our UK locations.
In this role, you will be responsible for ensuring the office operates efficiently, supporting new starters, managing supplies, and serving as a key point of contact for day-to-day office requirements.
What will you do?
Administrative & Office Coordination
- Act as the central point of contact for team queries, redirecting as required.
- Ensure the Linxon offices operate smoothly and efficiently.
- Manage office supplies, stock levels, business cards, branding items, and sundry materials.
- Manage post, deliveries, and outgoing mail.
- Maintain accurate records including asset registers (IT equipment and mobiles).
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Onboarding & Offboarding
- Support the full onboarding process for new starters, including laptop/IT setup, equipment allocation, email list updates, leave management updates, and drafting announcements.
- Deliver office and workplace inductions.
- Manage offboarding including retrieval of equipment, updating systems, and cancelling company credit cards.
Business Support Activities
- Coordinate meeting room bookings and act as local point of contact for the UK offices.
- Maintain competency databases and collate DBS / Right to Work documentation.
- Provide administrative support as required to the Office Manager and wider Linxon teams.
- Support with project administration where needed.
Experience Required
- Minimum 2 years’ experience in a similar administrative or office-support role.
- Strong organisational, communication, and time-management skills.
- Excellent IT literacy (including MS Office; Oracle experience preferred).
- Ability to work independently, manage workload and prioritise effectively.
- Strong attention to detail and ability to multitask.
Competencies / Skills Required
- Excellent interpersonal skills.
- Strong verbal and written communication.
- Problem-solving and critical thinking.
- Ability to learn new systems quickly.
- High degree of accuracy and attention to detail.
- Customer-service mindset.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Other Position-Specific Characteristics
- Can-do attitude and willingness to support a wide range of tasks.
- Ability to build strong internal relationships.
- Flexible and adaptable.
- Able to work across two office locations if required.
Formal Education and Training
- Business administration qualification or equivalent experience.
About Linxon
Shaping energy solutions to empower sustainable connectivity.
We combine Hitachi Energy’s deep technological knowledge with AtkinsRéalis’s project-management expertise to create a company dedicated to substations – we are Linxon.
Our vision is to deliver world-class turnkey substation projects using leading-edge technologies while maintaining the highest standards of safety, quality, and collaboration.
Building the infrastructure to power the world – we are Linxon!
#Linxon
Worker Type
Employee
Job Type
Regular
At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location