MaxAd Fixed Fee Recruitment
Office & Client Services Manager
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Office & Client Services Manager
Woking, Surrey
£38,000 + Benefits
Are you an experienced office manager or senior administrator who takes pride in delivering high-quality, detail-focused work? Do you enjoy being part of a small collaborative team and thrive in a varied role supporting both not-for-profit organisations and commercial clients?
Join a growing professional services firm where you’ll work directly with the owners, contribute your ideas and see the difference you make.
Our client provides outsourced company secretarial and accounting services to a diverse portfolio of organisations, ranging from SMEs and commercial and residential property businesses to multinational groups, registered charities, and publicly listed companies. Following sustained growth, the team has moved into spacious offices in central Woking.
Combining office management with client administration, you’ll keep operations running smoothly, coordinate company setups and ensure enquiries and deadlines stay on track. With experienced colleagues to support you, you’ll have the opportunity to build specialist knowledge and introduce better ways of working.
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Key Responsibilities
- Oversee office operations, purchasing, supplies, post and meeting arrangements.
- Manage the central inbox, client enquiries and outstanding actions.
- Coordinate company incorporations, liaising with clients, Companies House and other government departments.
- Support onboarding, reviewing anti-money laundering and identity documentation.
- Maintain statutory records, monitor deadlines and prepare correspondence and business documents for clients.
- Process invoices, maintain accurate bookkeeping records, track expenditure, and manage outstanding payments both for the business and a small client portfolio.
- Support and guide a part-time junior administrator.
- Optimise processes and templates to improve efficiency and accuracy.
- Support promotional activities and explore meeting room and desk hire opportunities.
Skills & Experience
- Proven office management or senior administration experience; a professional services background would be advantageous.
- Excellent attention to detail and discretion when handling confidential information.
- Strong organisational skills, with the ability to prioritise and meet deadlines.
- Confident verbal communication and clear, professional writing.
- A proactive approach, with the initiative to solve problems and take ownership.
- Strong Microsoft Office skills and a willingness to learn specialist processes.
- A collaborative manner and the patience to support a junior colleague.
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Company secretarial or incorporation experience and relevant qualifications would be welcome, but are not essential.
Join a supportive team in spacious central Woking offices, with free parking and opportunities to develop your knowledge of corporate administration, property or accounting. Benefits include 25 days’ holiday plus bank holidays, a pension, company events, volunteering days, training support and a cycle to work scheme, plus support towards relevant professional fees and continued study.
For variety, responsibility and the opportunity to make a difference in a growing business, apply now!
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