Eunomia Research & Consulting - Certified B Corp.
Office Coordinator
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Salary – up to £30,000 per annum depending on experience
Location – 37 Queens Square, Bristol BS1 4QS
Part time/Full time hours
Applicants for this role must be willing to work from the office every day or as their working hours require.
About the Role
We are looking for a proactive, organised, and independent Office Coordinator to support the smooth running of our head office in central Bristol.
This is a varied role covering office administration, facilities, health & safety, and general company administration. The successful candidate will be a confident problem-solver who takes ownership, is comfortable working independently, and enjoys working with a wide range of people.
Key Responsibilities
- Manage reception, shared mailboxes, and incoming/outgoing post.
- Oversee day-to-day office administration, including stock, supplies, recycling, and utilities.
- Support office health & safety, including fire safety and maintaining relevant records.
- Manage office-related payments, expenses, and receipts.
- Coordinate facilities and maintenance issues, including logging jobs, arranging and supervising contractors, and coordinating the handyperson.
- Plan and coordinate regular maintenance and servicing.
- Follow contractor vetting and site procedures.
- Support company insurance renewals and maintain associated documentation.
- Support the management and ongoing requirements of ISO 9001 and ISO 14001, including audit preparation and record keeping.
- Maintain accurate records and filing systems.
- Identify opportunities to improve office processes and efficiencies.
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About You
- Highly organised, reliable, and professional
- Strong communication and interpersonal skills
- Confident coordinating day-to-day office operations
- Excellent attention to detail and time management
- Able to prioritise and manage multiple tasks effectively
- Friendly, approachable, and confident working with colleagues, clients, and visitors
- Proactive problem-solver with a positive, can-do attitude
- Comfortable working independently and as part of a team
- Quick to learn new systems, processes, and procedures
- Committed to maintaining an efficient, organised, and welcoming office environment
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Essential Criteria
- Previous experience in office administration, office coordination, facilities, or a similar role.
- Highly organised with excellent attention to detail.
- Able to work independently, use initiative, and solve problems.
- Strong written and verbal communication skills.
- Friendly, professional, and customer-focused approach.
- Ability to manage multiple priorities and adapt to changing requirements.
- Good working knowledge of Microsoft Word, Excel, and PowerPoint.
- Confident maintaining accurate records and following processes.
Desirable Criteria
- Facilities management experience, particularly within a listed or historic building.
- Health & Safety experience or relevant qualifications.
- Experience with ISO certification, audits, or compliance management.
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