KMK Recruitment
Office Coordinator
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HR & Office Coordinator (Part-Time)
Location: Epsom
Hours: 21 hours per week
Working Days: Tuesday, Wednesday & Thursday
Working Hours: 8:00am - 4:30pm (flexible)
Salary: £25,000 -30,000 FTE
The Opportunity
We are recruiting for an experienced and proactive HR & Office Coordinator to join a busy and friendly organisation on a part-time basis. This is a varied role combining HR administration, office coordination, employee engagement, facilities management and health & safety support.
The successful candidate will be highly organised, approachable and capable of managing multiple priorities while maintaining exceptional attention to detail and confidentiality.
Key Responsibilities
Office & Administrative Support
- Act as the first point of contact for visitors, ensuring a professional and welcoming reception.
- Manage office communications and respond to queries from employees and managers.
- Coordinate office facilities, supplies, stationery and refreshments.
- Oversee office systems and administration platforms.
- Arrange catering, hospitality and meeting requirements as required.
- Ensure the office environment remains organised, safe and efficient.
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Employee Engagement & Wellbeing
- Support employee engagement initiatives and company-wide events.
- Coordinate wellbeing communications and awareness campaigns.
- Assist with charity events, social activities and employee recognition programmes.
- Support onboarding activities and departmental induction training for new starters.
HR Administration
- Maintain employee records, training trackers and organisational charts.
- Provide administrative support to the HR function.
- Handle confidential employee information with professionalism and discretion.
- Assist with HR processes and record keeping.
Facilities, Compliance & Health & Safety
- Coordinate building maintenance, servicing schedules and repairs.
- Liaise with external suppliers and contractors.
- Support health & safety compliance activities and administration.
- Carry out weekly fire alarm testing and support evacuation procedures.
- Deliver health & safety and fire safety induction training.
- Conduct workplace risk assessments and support compliance requirements.
About You
To be successful in this role, you will have:
- At least 1 years' experience in an office administration, facilities, HR administration or business support role.
- Strong Microsoft Office skills and confidence learning new systems.
- Excellent organisational skills with the ability to prioritise workloads effectively.
- Exceptional attention to detail and accuracy.
- Strong verbal and written communication skills.
- Experience handling confidential information sensitively and professionally.
- A proactive, flexible and positive approach to problem solving.
- The ability to build strong working relationships across all levels of an organisation.
- Knowledge of health & safety administration would be advantageous.
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What's on Offer
- Part-time working pattern with set days and hours.
- Varied and rewarding role with responsibility across HR, facilities and employee engagement.
- Supportive and collaborative working environment.
- Opportunity to contribute to employee wellbeing, workplace culture and operational excellence.
If you are an organised and people-focused professional looking for a varied part-time position, we would love to hear from you. Apply today for immediate consideration.
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