Devonshire
Office Coordinator
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Job Overview
Paragon is seeking a positive and self-motivated individual who is collaborative, technologically adept, and detail oriented to join their Client Partner's Corporate Services team, a global leading investment firm. This person will demonstrate adaptability, openness to new tasks and ideas, and ability to work as part of a team in a fast-paced corporate environment. Highly customer-orientated, the role will interact across GCS functions and interface with key business administrational roles.
This is a 3-4 month Temporary position with potential to become permanent.
Hours: Monday to Friday, 8am - 5pm / 9am - 6pm
Pay rate: £15.23 per hour
Your Main Duties
- Handle daily mailroom responsibilities, including receiving and distributing mail throughout the floors
- Handle Courier deliveries ranging from USPS, UPS, Federal Express and special handling situations.
- Respond to, address, and complete service ticket requests and update the status of the requests in the service ticket system in a timely, efficient, thorough, and professional manner. (Requests include toner and office supply requests, bank runs, and messenger service requests, conference room setups etc.)
- Maintain office supply depots in each copy room throughout the floors including stocking/ordering office and mailing supplies, unstocking supplies in depot areas, and keeping the depot areas consistently neat and well-stocked.
- Additional responsibilities include setting up/removal of chairs from conference rooms, delivering meeting materials (flip charts, screens, etc.) and delivering/retrieving boxes for the Records Department (which requires some heavy lifting), and in-house package and mail runs for Senior Management Directors.
- Work closely with the Facilities Helpdesk to proactively report service needs via daily walkthroughs and confirm vendor-completed work
- Complete thorough daily walkthroughs and inspections of all floors
- Assist with onboarding and off boarding employees including setting up workstations and offices for new hires and internal visitors; and packing up belongings and cleaning work areas for departing employees, plus new-starter photography
- Assist Front of House duties as required
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Skills and Attributes We Are Looking For
- Experience in office services or operations ideally within a corporate or high-end hospitality environment
- Exceptional customer service orientation and mindset and able to anticipate service requests
- Excellent interpersonal skills and able to connect easily with others and manage stakeholder relationships
- Highest level of professionalism, discretion, and integrity
- Have strong judgment in order to resolve problems and make decisions
- Excellent, clear written and verbal communication skills
- Motivated, responsible, committed self-starter with a collaborative, positive, team-oriented attitude
- Excellent organisational and multi-tasking skills with the ability to prioritise tasks
- Excellent attention to detail
- Flexible and Adaptable
- Proficiency in Microsoft Office Suite preferred
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Please note that due to the high volume of responses we receive, only successful applicants will be contacted.
We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.
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