Forvis Mazars in the UK
Office Coordinator
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Forvis Mazars Overview
Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.
You'll join a collaborative and inclusive team where you're supported to grow your skills, explore new opportunities, and contribute from day one. You'll work with a diverse client base, develop meaningful connections, and gain experience that extends beyond your local team. Together, we grow, belong and impact.
About the Role
The Office Coordinator plays an important role in creating a professional, welcoming and well-organised office environment. Working closely with the Office Manager and wider team, you will provide front-of-house, facilities and administrative support to ensure the smooth day-to-day running of the office.
This is a predominantly office-based role and would suit someone looking to develop their career in office administration and facilities support.
Key Responsibilities
- Deliver a professional and friendly front-of-house experience for colleagues, clients, and visitors.
- Set up meeting rooms, ensuring they are clean, presentable, and equipped for meetings and events.
- Support the day-to-day facilities operations, helping to maintain a welcoming, clean, safe, and secure working environment.
- Assist with visitor management, including greeting visitors and coordinating contractor access.
- Provide support with office health and safety activities, including office inspections, fire drills, and incident reporting.
- Assist with onboarding activities for new joiners, including office tours and first-day arrangements.
- Monitor office supplies and place orders as required.
- Support the management and distribution of incoming and outgoing post, deliveries, and couriers.
- Provide switchboard and general inbox support, responding to or escalating enquiries as appropriate.
- Assist with the coordination of local office events and team activities.
- Support meeting and event catering arrangements when required.
- Carry out routine administrative tasks, maintaining accurate records and documentation.
- Help identify opportunities to improve office processes and enhance the workplace experience.
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What We're Looking For
- Previous experience in a customer service, hospitality, administrative, or office support role would be beneficial.
- A positive, professional, and approachable manner.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage a varied workload.
- Comfortable using Microsoft Office applications, including Outlook, Word, and Teams.
- A proactive attitude with a willingness to learn and take on new responsibilities.
- Commitment to delivering an excellent experience for colleagues, clients, and visitors.
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Diversity, Equity & Inclusion
At Forvis Mazars, diversity, equity, and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity creates better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.
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