Voy
Office & Culture Manager
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The Opportunity
We are seeking an experienced and proactive Office Manager to join Voy. As an integral part of our People Team, the Office Manager will focus on maintaining and enhancing the efficiency and functionality of our office space, while also assisting with various administrative tasks and facilitating initiatives across Voy globally.
This role is crucial to ensuring smooth daily operations across the business. The ideal candidate will be highly organised, detail-oriented, and capable of handling a variety of tasks with minimal supervision. This role reports to the Head of People Partnering and People Operations, and you will also work closely with our CEO and CPO, providing executive assistant support to the wider Senior Leadership Team.
What You'll Do
London HQ Management
- Ensure a welcoming, clean and well-organised office environment by overseeing supplies, equipment maintenance and continuous improvement to enhance our workspace for all our team members
- Take full ownership of office-related tasks such as room bookings, greeting visitors, managing deliveries, and maintaining an efficient front of house
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Travel & Diary Management
- Book and coordinate travel arrangements for employees and teams across the business
- Manage diary and calendar scheduling for the whole of the Senior Leadership Team (SLT), ensuring effective time management and prioritisation
Executive Assistance to SLT
- Provide proactive executive assistant support to the CEO and wider SLT from arranging business dinners to coordinating interviews and visitor schedules
Event Coordination
- Take full ownership of planning and delivering social and Inclusion, Diversity, Equity and Accessibility (IDEA) events, including PRIDE month, Black History Month, International Women's Day, Mental Health Awareness Week, monthly socials and holiday parties, fostering a positive and inclusive company culture
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Health & Safety and Compliance
- Ensure the London HQ complies with all health and safety regulations, maintaining a safe and compliant work environment for all employees
- Work with the Head of Risk and Compliance to manage health & safety monitoring
Office Budget Management
- Manage the office budget, prioritising spending based on the company's business goals
- Monitor expenses related to office supplies, events, and maintenance to ensure financial efficiency
Internal Communication
- Create and manage internal communications related to office administration, employee engagement, and company-wide initiatives
- Act as the point of contact for all office-related enquiries from employees across the organisation
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