Office & Facilities Assistant (f/m/d)

What do we do?

Introducing Thinkproject Platform

Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.

By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.

What your day will look like

About The Role

The Office & Facilities Assistant (f/m/d) plays an important role in ensuring the smooth day-to-day operation of our Reading office and providing a welcoming, safe and well-organised working environment for employees and visitors.

The Reading office is approximately 200 sqm and is located within a coworking environment. The role acts as the main local point of contact for office and facilities-related matters, working closely with the coworking provider/building management, external suppliers and the Group Facility Manager.

Reports to: Group Facility Manager

Work type: Part-time ; onsite

Location: Reading

Key Responsibilities

• Manage the day-to-day operation and general readiness of the Reading office, ensuring a clean, safe, organized and professional working environment.
• Act as the local point of contact for employees regarding office and facilities-related requests.
• Coordinate meeting rooms, internal meetings and workplace requirements as needed.
• Monitor office supplies, refreshments and other consumables and arrange orders when required.
• Coordinate minor maintenance and repair activities with the coworking provider, building management and approved external contractors.
• Liaise with the coworking provider/building management regarding maintenance issues, repairs, access, building services and changes affecting the office.
• Support the tracking of the local facilities budget and the validation and processing of facilities-related invoices.
• Support employee onboarding and offboarding activities, including workplace preparation, access arrangements and other office-related requirements.
• Welcome visitors and contractors and coordinate access to the office where required.
• Manage incoming post, deliveries and couriers.
• Organize and support local company events, celebrations, meetings and workshops.
• Monitor the condition and presentation of meeting rooms, shared spaces and office equipment and address issues as required.
• Provide the Group Facility Manager with regular information and reports relating to local office operations, such as office occupancy, facilities issues and supplier activities.
• Support local Health & Safety activities, including workplace checks, maintaining relevant records, reporting incidents or hazards and supporting risk assessments and emergency arrangements.
• Ensure local facilities activities follow company policies, procedures and applicable Health & Safety requirements.
• Support other office and facilities-related activities as required.