Delkia
Office Facilities Coordinator
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Office Facilities Coordinator
Location: Haydock, St Helens (4 days per week in the office)
Job type: Permanent
Contracted hours: Full time – 36hrs per week (we offer an option to condense full-time hours into 4 days Monday – Thursday)
About the role
Overview of the role
This role is a key part of our day-to-day office operations, ensuring the workplace runs smoothly, safely, and efficiently. The Office / Facilities Co-ordinator will be responsible for supporting both facilities management and general office coordination activities, helping to create a well-organised and professional working environment for employees and visitors.
You will work closely with internal teams and external suppliers to ensure the office environment is maintained to a high standard, with responsibility spanning facilities support, coordination of services, and general workplace administration.
What you’ll be responsible for
Your main responsibilities will include:
- Oversee all aspects of office operations, including facilities management, supplies, and general administration to ensure smooth running of the workplace.
- Maintain company documentation, correspondence, and filing systems, both digital and physical.
- Coordinate meeting rooms, events, and hospitality arrangements for internal and external visitors.
- Support on-site onboarding and induction activities for new starters.
- Acting as the main point of contact for facilities-related queries, contractors, and service providers.
- Supporting health & safety compliance within the office environment, including reporting and basic checks.
- Managing office supplies, equipment, and general stock levels, ensuring availability when needed.
- Assisting with workplace organisation, including meeting room setup, space coordination, and general office presentation.
- Supporting administrative tasks linked to facilities, maintenance schedules, and supplier coordination.
About you
What you’ll bring
We are looking for candidates who can demonstrate:
- Previous experience in an office management or senior administrative role, ideally within a professional services, engineering, or technical environment.
- Excellent organisational skills with the ability to manage multiple priorities and maintain strong attention to detail.
- Good communication skills and confidence working with internal teams and external suppliers.
- A proactive, hands-on approach with strong attention to detail.
- A practical understanding of health and safety requirements within an office environment.
- Ability to work independently while also supporting wider team needs.
- Proficient in Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
- Strong written and verbal communication skills, with the ability to build effective working relationships across the business.
- Financial awareness, with experience supporting procurement and/or finance administration desirable.
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Nice to have
Although not essential, if you’re also able to demonstrate the following, we’ll take that into account when assessing your application:
- Experience supporting facilities management in a multi-site or larger organisation.
- Familiarity with contractor management or supplier coordination.
- Experience using workplace or facilities management systems.
- First aid, health & safety qualifications or Fire Marshal training (or willingness to undertake training).
The Person
We believe that recruiting is not just about finding people who can demonstrate the right skills – if you can demonstrate those we would also like to see:
-
a can-do attitude with a positive approach to problem solving
-
excellent attention to detail and accuracy in all areas of their work
-
application of our core values in your everyday working life:
- collaboration and teamwork
- integrity, trust and accountability
- safety and security
- client focused
- positive social value and impact
- continuous improvement
What we offer
In return, you’ll enjoy the following benefits:
Ways of Working
- 36 hours full time working
- Optional 4 day working week (Monday to Thursday)
- Hybrid working for many roles (minimum of 2 days per week on site)
Time Off
- 23 days holiday, plus 3 discretionary days to cover the Christmas closedown period (plus bank holidays)
- Option to purchase up to 36 hours additional holiday
- Birthday day off (in addition to your holiday entitlement)
- 1 STEM Day per year
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Other benefits
- Healthcare cash plan – allowing you to reclaim the cost of everyday healthcare
- Employers pension contributions of 5%
- Cycle to work scheme
- Professional membership fees (if required for your role)
- Free onsite parking
- Free refreshments and fruit in the workplace
Next Steps
If this is the right role for you and you’re ready to join our team, please apply in writing with your CV and a covering letter giving us a little more information about yourself, your situation and why you consider yourself to be the right person for this role. We look forward to hearing from you.
Security and Vetting
We take the security requirements of our industry, client and customers very seriously so before joining the team you’ll be required to undertake a number of checks. Depending on your role, you may be subject to UK national security vetting restrictions. Candidates must be eligible to live and work in the UK and satisfy requirements for national security vetting clearance as appropriate to the role applied for.
Equal Opportunities
We believe in equality, diversity and inclusion and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any reasonable adjustments during any part of the application process, please get in touch to discuss.
Confidentiality
All applications received will be dealt with in the strictest of confidence and restricted to those involved in the recruitment process.
Note to Agencies
Delkia has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any unsolicited CVs submitted will be deemed as gifted to Delkia and any terms & conditions associated with the use of such CVs will be null and void.
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