What you’ll be doing

• Act as the central point of contact for the day-to-day employee and office experience within our Hammersmith office.
• Champion office happiness, culture and employee engagement, identifying practical ways to improve the working environment.
• Support the HR team with employee lifecycle administration, including onboarding, offboarding, probation documentation, employee records, HR correspondence and general employee queries.
• Help create and deliver internal culture, engagement, recognition and wellbeing initiatives.
• Lead the Office Social Committee and coordinate social events, team activities, celebrations and internal company events.
• Measure the success of culture and engagement initiatives through participation, feedback, employee sentiment and other relevant metrics.
• Coordinate event logistics including venues, suppliers, budgets, communications and attendance.
• Take ownership of the day-to-day running, presentation and maintenance of the office.
• Manage office suppliers, contractors, cleaning, maintenance requests, office stock, equipment and general facilities requirements.
• Act as the internal coordinator for IT requirements, including new starter equipment, laptops, access requests, IT asset records, equipment returns and liaison with external IT support.
• Track IT issues through to resolution and support employees with basic day-to-day technology queries where appropriate.
• Support Health & Safety within the office, including risk assessments, DSE requirements, fire safety, first aid arrangements, workplace checks and maintaining appropriate records.
• Help coordinate new starter inductions and ensure employees have the equipment, access, information and support they need from day one.
• Gather employee feedback and identify recurring issues or opportunities to improve the employee experience.
• Maintain accurate and confidential HR, office, IT and Health & Safety records.
• Support recruitment administration, including interview coordination and candidate communications where required.
• Coordinate meetings, visitors, travel, hospitality and internal events as needed.

The Skills & Experience we’re looking for

Essential Skills

• CIPD Level 3 Foundation Certificate in People Practice, or working towards
• Experience coordinating suppliers, events or employee engagement initiatives.
• Experience in HR, People, office or workplace coordination
• Practical HR administration
• strong organisation and attention to detail; clear written and verbal communication
• Discretion with confidential information.
• confidence with Microsoft Office or Google Workspace.
• Ability to manage several priorities and work in the Hammersmith office five days a week.

Desirable Skills

• Experience or training in workplace Health & Safety, First Aid or Fire Safety.

What does success look like?

• A welcoming, well run office with issues, suppliers and maintenance followed through promptly.
• Accurate and timely HR administration, onboarding, IT asset records and Health & Safety records.
• Employee engagement activity planned, delivered and assessed using participation and feedback.
• Colleagues know where to go for practical help and receive reliable support.

We accept applications regardless of background, but we would particularly welcome applications from those who work, year-round, within typical school operating hours.