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Office Manager
HAIL Partners are working a global investment firm who are seeking an Office Manager based in the city. The role will be responsible for the day-to-day running of the office, as well as support on firm wide initiatives.
Role Responsibilities:
- Corporate Flat Management
- Health, Safety & Fire, Policies
- Vendor Management and Relationships
- Assist IT on issuing equipment
- Assist with organising Office Events as required
- Team player, proactive; happy to meet and greet guests, answer phones, collect post, set up meeting rooms as and when required
- Running policy review processes
- Coordinate with committee members on meeting organisation and documentation, maintain internal policy portal
- Fund Info - help maintain fund data in the internal database fund info in coordination with Finance, Legal, and Compliance
- Service Provider - organize annual, onsite due diligence meetings with key service providers
- Ad Hoc - assist with other ad hoc administrative tasks for Ops, such as KYC/AML requests, counterparty data requests, coordination with external boards and fund directors, document management, etc.
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Role Requirements:
- 5+ years experience as an Office Manager in financial and/or professional services
- Takes genuine pride in their work, with a "no task too big or too small" mentality and a willingness to roll up their sleeves and get hands-on
- Confident and professional, but not above the detail. Happy to personally pick something up, sort an issue, or handle admin directly rather than delegating or escalating
- Strong critical thinker who can assess situations objectively
- Demonstrates clear ownership and initiative - able to think independently and act without needing layers of sign-off.
- Nice to have: Experience in a large, complex building environment (e.g. a big skyscraper/campus) - understands building security, multi-tenant operations, and coordinating with on-site teams.
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Key Benefits include:
- Competitive Bonus
- 25 days holiday + 4 Floating Days
- Medical, Dental & Vision Insurance
- Fully paid luxury gym membership
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