Office Manager, Oxford, UK

About Us

Mercury is the European leader in construction solutions. We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life-changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading-edge construction solutions across multiple sectors, including:

• Enterprise Data Centres
• Advanced Technology & Life Sciences
• Hyperscale Data Centres
• Fire Protection

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities Of The Role

• Responsible for managing staff needs in terms of travel and accommodation.
• Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.
• Ensures that all employees have an appropriate environment to undertake their duties.
• Co-ordinate, manage and order all office supplies.
• Manages holiday rotas for all senior staff on site.
• Manage the smooth running of the Administration, Payroll and Time Management team that will report directly.
• Assists the business unit management on sensitive/commercial tasks within the business.
• Organizes and maintains data in spreadsheets; generate reports; organizes paperwork and other related administrative duties as required.
• To manage all office systems, procedures, and facilities to ensure the efficient and smooth running of the office.
• To continually seek out best practice and more efficient ways of working to enhance office and general business efficiency.
• Work with IT to ensure all IT supplies and hardware for the project are ordered on time.
• Communicate to IT if replacements required.
• Manage all office-related service agreements.
• To provide professional secretarial service to senior leadership team particularly in client correspondence and proposals, presentation preparation.
• All other duties associated with this role.
• Work in conjunction with HR to maintain office policies as necessary.