LR Talent
Office Manager
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My client is a fast-growing robotics and AI business that builds autonomous technology for warehouses and logistics sites worldwide. It is well funded, expanding internationally, and is now deploying new sites every week.
The Role
This is a new, senior position responsible for the full operational workspace across five units on site. You will own facilities, maintenance, security, health and safety and supplier contracts, and handle a busy, varied workload of hands-on admin.
No two days are the same, and you will be on your feet moving between units throughout the day. There are no direct reports at the start. Once established, the plan is for you to line manage the wider office and facilities team, giving you a clear route into leadership as the business grows.
Key responsibilities
Site and Facilities
- Manage the day-to-day running of five units, keeping every workspace clean, safe and fully operational
- Coordinate maintenance and repairs, working closely with the Facilities Assistant
- Manage cleaning, security and maintenance suppliers, including contracts and service levels
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Health, Safety and Security
- Own site health and safety, including fire alarms, security alarms, emergency lighting and routine testing
- Maintain building security and access
- Carry out data entry and reporting on the company's health and safety platform
Office Administration
- Book couriers and manage outgoing parcels
- Order, receive and distribute company clothing
- Oversee office supplies and ordering, supported by the Office Administrator
- Support onboarding and offboarding of employees
- Handle ad hoc requests across a busy, fast-moving business
About you
- At least 5 years' experience in office management or facilities management
- Solid working knowledge of fire and security alarms, emergency lighting and alarm testing, and basic building security (no formal qualification required)
- Experience managing suppliers and contracts
- Confident with Google Workspace (Sheets and Forms) and Microsoft Word and Excel; some PowerPoint is a bonus
- Organised, proactive and comfortable juggling a varied, hands-on workload
- Happy to be on site five days a week, and able to commute to Wallingford reliably
- Ambitious to step into line management as the team grows
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What's on offer
- Private healthcare, life insurance and income protection
- 5% employer pension contribution
- 25 days' holiday
- Meals provided on site
- Free on-site parking
- A clear path into line management in a fast-growing business
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