Hays
Office Manager
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Title: Office Manager
Location: Lockerbie
Salary: £35,000 - £40,000 DOE
Hours: Full Time, Monday-Friday (8.30am-5.00pm, 30-minute lunch)
Working Pattern: Office Based
Holidays: 23 days annual leave plus 8 bank holidays
The Role
This is a varied and hands-on position combining Executive Assistant, Accounts Assistant, Office Management, and general business support responsibilities. Working closely with the Managing Director and as part of a small team, you will be responsible for providing high-level administrative support while managing day-to-day finance, payroll, and office operations across the business. The role would suit an experienced administrator who enjoys variety, can manage multiple priorities, and is confident working across both accounts and operational functions.
Key Responsibilities
Executive & PA Support
- Providing full PA support to the Managing Director
- Diary management, meeting coordination, and correspondence
- Arranging travel, accommodation, and itineraries for the Managing Director, including flights, rail travel, and vehicle hire
- Preparing invitation letters and documentation for overseas visitors
Accounts & Finance
- Processing purchase and sales invoices using Sage
- Purchase ledger management, including raising orders, liaising with suppliers, and processing supplier payments
- Sales ledger management, including customer invoicing, export, and UK sales invoices
- Credit control and debt chasing
- Supplier statement reconciliations
- Maintaining accurate financial records and documentation
- Daily bank entries and reconciliations across multiple bank accounts, including foreign currency accounts
- Processing customer payments and reconciling company credit card expenditure
- Supporting month-end administration and preparing management accounts
- Posting journals including depreciation, wages, prepayments, and accruals
- Preparing and submitting quarterly VAT returns, including UK and overseas registrations
- Managing Making Tax Digital (MTD) submissions
- Reconciling monthly statements and financial records
- Assisting with year-end accounts preparation and liaising with external accountants
- Dealing with customer and supplier account queries
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Payroll & Personnel Administration
- Collating employee attendance, holiday, and sickness records
- Processing new starter information
- Calculating and submitting pension contributions
- Preparing monthly payroll information for external payroll providers
- Checking and processing employee salary payments
Office Management & Business Support
- Maintaining office records, systems, and documentation
- Providing general administrative support across the business
- Managing telephone enquiries and filing systems
- Monitoring utility accounts and submitting meter readings
- Liaising with utility suppliers regarding renewals and contracts
- Maintaining vehicle records, arranging MOTs, and managing road tax renewals
- Conducting periodic driving licence checks for employees
- Maintaining export documentation and proof of export records
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Candidate Profile
The successful candidate will have:
- Previous experience in a PA, Office Manager, Accounts Assistant, or similar role
- Strong working knowledge of Sage
- Excellent organizational and time management skills
- Experience of purchase ledger, sales ledger, and credit control processes
- Good understanding of payroll administration and VAT processes
- Strong Microsoft Excel, Word, and general IT skills
- Excellent communication skills and attention to detail
- The ability to work independently and manage a varied workload in a fast-paced environment
This is an excellent opportunity for an organized and proactive professional seeking a broad role with responsibility across executive support, finance, and office management functions.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy, and Disclaimers which can be found at hays.co.uk.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills