Applied Information Group
Office Manager and HR support
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Role overview:
The Office Manager oversees the day-to-day running of the Studio and is responsible for the upkeep of facilities including ICT, supplies, and resources.
Office Manager organises company resources, including personnel and equipment, and proactively develops and implements operational policies, procedures, and strategies to improve efficiency and productivity. The People and Workplace Coordinator collaborates with other departments to ensure smooth and seamless operations across the company.
Key tasks
- PA duties for Directors
- Assist with the booking of travel arrangements, including finding the best value as requested
- Provide administrative assistance for HR, project managers, sales and communications, and finance.
- Day-to-day running and upkeep of the studio including ICT, supplies, and resources
- Scheduling meetings and meeting spaces, ensuring the team has faultless conferencing systems
- Following up on requests for information and directing enquiries to relevant people
- Liaising with suppliers of services (IT, Telecoms, infrastructure, and Travel) as required
- Managing our external IT providers
- Welcome and direct visitors
- Distribute and manage post
- Set up weekly company update and manage recordings
- Help organise company events through the social committee
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This above is a general description of duties; the post holder will be expected to perform other duties as necessary and appropriate to ensure the effective running of the business and its services.
Other roles within Applied
- Proficient and remain up-to-date with software, tools, and equipment relevant to their role and position.
- Maintain awareness of up-to-date equipment, best practices, and developments within their respective professional community and share their knowledge with colleagues.
- Assist the commercial team on new business activity, including preparing proposal documents and presentation decks as required.
- Attend operational and commercial meetings as needed.
- Represent the company with professionalism and credibility.
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About you
Previous experience in a similar role is essential. A well-organised and efficient candidate is required as they will be handling multiple tasks at one given time. Strong verbal and written communication skills as well as a keen eye for attention to detail.
How to apply
To apply for this role, please send your CV with a short cover letter (only one side of A4 please) to jobs@appliedinformation.group
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