How your CV stacks up
Upload your CV to see how well it fits this job role
?%
About Zip
Zip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before.
The world’s most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they’ve saved over $8 billion and processed over $500 billion in spend. Zip’s team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA.
Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation, and has been recognized by Forbes Fintech 50, Fast Company’s Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.
London Office Manager – Job Description
About the Role
As our London Office Manager, you’ll bring a blend of hospitality, operational excellence, and strategic thinking to everything you do.
This role requires 5 days in office during business hours to ensure an excellent onsite employee and visitor experience. This is a 1-year contract position with the possibility of extension and potential conversion to full-time.
You’ll support the day-to-day operations of the London office while helping to deliver workplace experiences that bring Zip’s culture to life.
This role blends hands-on execution with vendor coordination, employee experience, and operational rigor—ensuring the office runs smoothly, is well-maintained, and remains a welcoming environment for employees and guests.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Key Responsibilities
Workplace Operations
- Support daily operations of the London office, ensuring a clean, organized, and functional environment.
- Act as the first point of contact for workplace-related questions and requests.
- Manage office supplies (ordering, stocking, organizing, and replenishment).
- Coordinate deliveries (ordering, receiving, unpacking, and recycling packaging).
- Maintain shared spaces, including kitchens, snack areas, and meeting rooms.
- Manage room bookings and ensure spaces are set up appropriately.
- Submit and track facilities requests; resolve day-to-day office issues.
Vendor Coordination
- Coordinate vendor services, including janitorial, facilities, and food programs.
- Build and maintain strong working relationships with vendors and building management.
- Track service schedules and ensure consistent service delivery.
- Escalate any issues or service gaps as needed.
- Partner with building management on office operations, updates, and compliance needs.
Workplace Experience, Events & Culture
- Support the planning and execution of office events, socials, and celebrations.
- Manage office communications related to events, updates, and workplace operations.
- Support seasonal moments (decorations, cultural events, employee recognition).
- Assist with food and beverage programs and the overall hospitality experience.
- Help create a positive, engaging, and inclusive office environment.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Guest Experience & Office Presence
- Welcome guests and provide a strong first impression of the office.
- Coordinate visitor access and liaise with building management as needed.
- Conduct office tours for new hires and visitors.
- Manage guest logistics, including passes, notifications, and coordination.
Cross-Functional Collaboration
- Partner with Workplace, People Ops, and other internal teams to support workplace initiatives.
- Communicate updates clearly around operations, events, and workplace changes.
- Contribute towards improving workplace processes and playbooks over time.
What Success Looks Like
- The London office runs smoothly and reliably day-to-day.
- Employees have a consistently positive and seamless workplace experience.
- Vendors are accountable and delivering high-quality service.
- Workplace programs (events, food, culture) are well-executed and engaging.
- The office is clean, organized, and operationally efficient.
About Zipsters
We’re looking to hire Zipsters—people who take ownership, communicate openly, embrace an underdog mindset, and are excited to increase the pace of innovation for every business in the world.
We encourage all candidates to apply, even if their experience doesn’t perfectly match this description. We are committed to building a diverse and inclusive workspace where everyone—regardless of age, religion, ethnicity, gender, sexual orientation, and more—feels like they belong. We look forward to hearing from you!
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location