What You'll Be Responsible For:

Office & Operations

• Take ownership of the smooth day-to-day running of the office.
• Manage office supplies, equipment, facilities and relationships with relevant suppliers.
• Maintain effective digital and physical filing systems, ensuring information is handled securely and confidentially.
• Manage incoming communications and correspondence.
• Identify opportunities to improve office processes and ways of working.
• Report key data to our parent company.

Team Support

• Line-manage Administrative Assistants and other members of the support team.
• Support HR and people processes, including onboarding, training coordination and record-keeping.
• Assist with timesheets, expenses and payroll administration.
• Provide practical and administrative support to colleagues across the business.

Finance & Procurement

• Support credit control by liaising with finance teams, processing invoices and purchase orders, and following up outstanding client payments.
• Monitor office-related expenditure and budgets.
• Coordinate procurement and supplier relationships.

Health, Safety & Compliance

• Help ensure the office operates in accordance with relevant health and safety requirements.
• Maintain risk assessments, emergency procedures and other compliance documentation.
• Support the implementation of company policies and procedures.

Project Coordination

• Provide administrative support to project teams.
• Assist with document preparation and client communications.
• Help project teams monitor timelines, tasks and deliverables through Kantata.
• Support accurate and timely project administration across the business.

Key Requirements:

We're looking for someone who is organized, dependable and naturally proactive — someone who sees what needs doing and gets on with it.

You'll ideally have:

• Proven experience in office management, administration or a similar operational role.
• Excellent organizational skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Excellent attention to detail and a practical, problem-solving approach.
• Confidence using Microsoft Office and cloud-based systems such as Teams and SharePoint.
• The ability to work independently while also being a collaborative member of the wider team.
• A professional, approachable and positive manner.

Desirable Experience:

• Experience working within an environmental, engineering, planning or consultancy business.
• Experience supporting project-based teams.
• Familiarity with project management or Professional Services Automation (PSA) systems.
• An interest in ecology, conservation, sustainability or the natural environment.

Why Work for Us?

This is an opportunity to join a growing consultancy where your contribution will have a genuine impact.

You'll be working alongside people who are passionate about the environment and committed to delivering high-quality work for our clients. As Office Manager, you'll have a central role in supporting that work — helping our teams operate effectively and contributing to the continued development of the business.

If you're looking for a varied role where no two days are quite the same, where you can take ownership and make a difference, we'd love to hear from you.

Location

Our office is based at:
Brooks Ecological Ltd
Unit A, 1 Station Road
Guiseley
Leeds
LS20 8BX

We're well connected by local train and public transport, and we actively encourage cycling to work, where feasible.

The role will be office-based (Guiseley) though we appreciate the need for flexibility and occasional hybrid working will be permitted. The ability to communicate and collaborate effectively using Microsoft Teams, as well as working with colleagues in person, is essential.

Benefits Include:

We offer a competitive and supportive rewards package designed to help you thrive both professionally and personally. This includes Life Assurance, access to our Employee Assistance Programme (EAP), and paid professional memberships such as CIEEM. We’re committed to continuous development, offering a blend of internal and external training opportunities to help you grow your skills and advance your career.

As part of our inclusive culture, you’ll have the opportunity to join our monthly Neurodiversity Café, take part in community action days, and benefit from our family-friendly policies, including enhanced family leave options. While we value time spent together in our offices to collaborate and stay connected, most roles offer hybrid working and open conversations around flexibility.

You’ll also enjoy 25 days’ holiday, regular performance and development reviews, and the chance to collaborate across the wider Origin Group, especially within our growing family of Environmental businesses.

We actively encourage applications from all backgrounds and are proud to be building a diverse, inclusive team where everyone can grow, contribute and feel valued.

Visit our website to learn more — and grow with us.

#growwithus